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author's profile photo Former Member
Former Member

g/l master record

hy gurus,

why we should select 'post automatically' chek box in g/l master record. what is the advantages of that.

thanqu

raja

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  • author's profile photo Former Member
    Former Member
    Posted on Jan 26, 2008 at 05:28 PM

    From SAP Help file the description mentions that :-

    Indicator: Is account only posted to automatically?

    Indicates that this account can only be posted to by the system using account determination tables.

    Now what it means is that if ever a report from SD tables was extracted and tried to tie to a GL report, there would not be amy reconciliation differences assuming the config was set correctly and the parameter for "account only posted to automatically" was turned on.

    If it was not turned on then , anyone with auth to post to GL accounts can manipulate the account balances and it would create unnecessary work for the reporting person to explain the difference between a GL figure with a SD report figures.

    So users would be forced to post to an adjustment accounts to view the manual adjustments for the SD direct postings.

    Hope this illustration helps.

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    • Former Member Former Member

      Hi

      There are certain accounts in chart of acccounts which are flagged for post automatic only. Most of the settings related to MM postings like GRIR account, goods issue and goods receipts, price diference account will be marked as post automatic only. The list is not exhaustive. In addition to these accounts, cash discount acccount, exchange rate gain/ loss a/c, tax accounts are also flagged as post automatic only. The purpose of this setting is , system will post to these accounts automatically and there is no manual entries are expected here. Take for example cash discount: Cash discount is calculated automatically and posted to the system automatically at the time of making payment or receiving the payment. This is the case for exchange rate gain or loss and tax account. Tax account line items are generated automatically in the system. At times you may require to post manually to certain material accounts and you can remove this flag temporarily so that the postings can be effected manually to these accounts. Once the postings are effected you can reset these accounts.

  • author's profile photo Former Member
    Former Member
    Posted on Jan 27, 2008 at 01:33 PM

    Some of the account has to be set post Atuomatically. SAP select this account automatically while posting the transaction. by selecting" post Automatically" system will not allow him to enter this accout manaually.

    Eg.Stock Account/Consumption account, GR/IR Account etc.

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  • author's profile photo Former Member
    Former Member
    Posted on Jan 27, 2008 at 01:46 PM

    hi,

    we select post automatically check box for those accounts, which are posted automatically by way of automatic account determination.

    once, you select this check box, you can not post manually to that account. only system will post the transaction.. for this we need to do configuration for automatic account determination.

    eg. GRIR clearing account, tax accounts, interest accounts, etc.

    hope the answer is more clear.

    reg

    ep reddy

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  • author's profile photo Former Member
    Former Member
    Posted on Jan 27, 2008 at 03:32 PM

    HI,

    If you select this check box we can't post directly

    for eg: Tax account : certain amount will goes to that particular account based on give tax percentages

    Thanks

    Phaneendra

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