internal and external no ranges

[Former Member]

hy sap gurus

what is the meaning of ilnternal and external no ranges, where we create internal and ordernal no ranges, can u give clear clarification

thanqu

raja sekhaqr.a

[Former Member]

hI

Internal Number Ranges: Doc. No will be provided by the system automatically in serial order allotting the next available progressive number. The number must be in numerical. We have to use the T.Code FBN1

External Number ranges: Doc. No will be given manually by the end user. System will not lock no automatically in this case. User can pick the number randomly. Number may be an alpha numeric.

IT IS LIKE VOUCHER NUMBER FOR ALL TRANSACTION

FBN1

Click on Execute Button

Give Co. Code:

Select Change Intervals

Select insert interval button.

Give No. Year From To

Select insert Enter.

save

Here we create the number ranges for documents. For each number range you specify:

1.A number interval from which document numbers are selected

2. the type of number assignment (internal or external)

You assign one or more document types to each number range. The number range becomes effective via the document type specified in document entry and posting.

Number ranges for documents are company code-dependent. We must therefore create your number ranges for each company code in which the document type is used, namely with the same number range key.

The number intervals must not overlap. If you use year-dependent number ranges, you can specify the same interval with the same key several times for different "to- fiscal years" (the limit up to which a number range is still valid).

If you want to define number ranges, which are independent of the to-fiscal year, enter 9999 in the to- fiscal year field.

For sample documents, use a number range with key X2,

For recurring entry documents with key X1.

These keys may not be used for other number ranges

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[Former Member]

You create the number ranges using tcode FBN1 in FI. Different modules have different transaction codes for creating the number ranges.

There is a field called EXT in the screen. When you flag this, you need to enter the number manually in the system while creating the document and if you dont flag this system will create the number automatically for the document.

[Former Member]

is it meaning external chek box in fbn1 transaction code,

for ex: when ever created depreciation AF Document type, of 04 u select external chek box, they the system post document directly for accumulated depreciation. in this even where u gave extranal no by the user, i have some confuse on this issue, pl give me hellp

[Former Member]

hi,

Don't get confused

If you tick external number ranges means user has to enter number of document when he is posting doc. that to within the range that has been specified to document type

whereas it the tick is untick, system derives the next number from the range that is applicable to document type

Regards,

Atul

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[Former Member]

Hi,

SAP has given an option to the User to define his own document numbers whether alphabetic or numeric or alpha numeric. for this you have to check mark the ext box. Otherwise the system will generate the next number within the number range assaigned to that.

In case of external module such as asset accounting, where the system calculations are to made internally such as depreacition entry, then we have to give external box. this specifies the SAP system that the entry should be posted to an external module say asset accounting module. Hence you have to give external number range for Document type AF.

Regards.

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[Former Member]

i have a small doubt, in depreciation calcullation the entries generated by the system, but at that time r the sylstem takes the no or user gave the no. pl clarify.

with regards

raja sekhar.a

[Former Member]

Hi,

System will assign the internally generated number for the depreciation posting. But the entry has to be posted to an external module we have to give external no. range tick for document type AF. The same I had cleared earlier also.

I hope it will clear you doubt

Regards

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