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Former Member

Free of charge sample

Hi All,

I have a very urgent requiremnet from my client.

My client is sending free samples to the customers. For them also creating the delivery and billing document. Though these are free samples, but the values of these samples will be shown in the output.And these samples shouldnt be released to accounting.

How can I configure this ..Its very very urgent.

Plz help me out.

Rewards will be there for a helpful answer.

Regards

Ashis

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7 Answers

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    Former Member
    Jan 19, 2008 at 10:50 AM
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    Former Member
    Jan 19, 2008 at 10:57 AM

    simple way, copy the pricing procedure which ur using now and crete a new pricing procedure and in that pricing procedure make all condition types as statistical and checkout.definately it will works.

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    • Former Member Former Member

      Hi Ashis,

      Go to transaction VOFA, select the billing document go in to details there is a field called Posting Block at general control tab if you check that, the invoice will not get posted in to accounting.

      I hope it solve your problem

      Regards,

      Murali.

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    Former Member
    Jan 19, 2008 at 11:08 AM

    Hi,

    we have it in the standard functionality..for this we have sales document type FD.

    please check this.

    Free-of-Charge Delivery

    Definition

    A sales document for delivering goods to a customer free of charge.

    Use

    You can create free of charge deliveries for sending samples of your products to the customer. The system will then generate a delivery based on the free-of-charge delivery.

    Structure

    A free-of-charge delivery is a type of sales document just like the standard order. For more information on sales documents, see Working With Sales Documents

    Integration

    A free of charge delivery triggers a delivery.

    source : library

    regards

    sadhu kishore

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    Former Member
    Jan 19, 2008 at 12:38 PM

    Hi All,

    But the scenario is like this the sample is of free of charge. and billing will be created for that..customer will create the invoice but it should not b release to accounting by manually or automatically.. But in invoice total value should be mentioned and it should be come in the output.

    Regards

    Ashis

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    • Former Member

      hi,

      it's simple don't give accnt keys like ERB, ERU in the new pricing procedure. becouse accnt keys are used in posting into accounting.

      try this.

      if solved reward

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    Former Member
    Jan 20, 2008 at 02:43 PM

    hi,

    patnaik

    i agree with experts to use order type fd-free of charge delivery>then standered delivery-LF> and for billing as per your requirement no accounting documents should be generated for this why dont you use proforma invoice(billing doc type F5-order related or F8- delivery related billing) for these billing docs no accounting document gets generated.

    i hope i am clear in understanding ur query.

    regards,

    smithun

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    Former Member
    Jan 21, 2008 at 04:54 AM

    Hi Ashish,

    Please let me know whether your problem has been solved, else I shall reply with all the configuration steps needed.

    Amol

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    • Former Member Former Member

      Hi Ashis,

      As per the best practices, your requirement is not advisable in SAP, hence the difficulty despite many suggestions.

      When you are sending a SAMPLE - FREE OF COST, i understand that it has to reach the customer without him paying any money ( but to be aware of the price ) and hence you dont want it to reflect in accounts as well. However, this is a cost to the company and nobody can deny that. Hence we need to make provision for this as well.

      My suggestion is that, you can use the standard product and the same Pricing procedure with the same sales and billing document. You will then see the price being reflected in billing.Now go and use the option of 'Manual Discount - say 100%' and this condition type should be assigned to the ERS ( sales expenditure ) account key.

      Now the customer will be aware of the price + he will get it Free of Cost. Your accounts will also be clear - i.e. you have accounted the sales revenue against sales expenditure ( hence financial transparency is also acheived ) and the customer will not have to pay for it!

      REWARD POINTS IF USEFUL.

      Cheers,

      Tom.

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    Former Member
    Jan 21, 2008 at 05:32 AM

    Hi ashis,

    U can solve ur problem by maintaining a copy control to billing document.

    But the billing document is delivery or order related proforma invoice (F8 or F5). Because proforma invoice will not be passed to accouting, though it has value.

    Do reward points if it is useful.

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