Legacy asset transfer during FY

[Former Member]

Hi,

We are migrating legacy assets from Excel using AS91 transaction.

Fiscal year - Aug to July

Last posted depreciation : 11/30/2007

Configuration:

Transfer Date : 11/30/2007

Book depreciation :2008 4

Two LSMW program are built one for assets capitalized and Dep start date before 07/31/2007

second program for assets capitalized after 2007 FY.

For the first case we have entered the APC value and Accum Dep value

I would like to know how the posting should be made in case of the second program.

Ex. Capitalization date : 09/25/2007

Depreciation start date: 10/01/2007

APC value : 15650.79

Accum Dep : 1304.23

Asset Recon G/L: 150000

Accum Dep G/L:170000

Please let me know how the posting should be made in the transaction tab for the above example.

Thanks

Kalyan

[dwarakanath_n · Accepted solution]

Hi Kalyan,

I hope you would have prepared LSMW or BDC for transferring Legacy assets into SAP.

For both prior period assets and current period assets, you can use the same transaction code AS91.

For prior period assets based on the capitalisation date, in the takeover values tab, the system will show Acquisition cost, Accumulated depreciation for your depreciation areas.

For current year assets, again based on the capitalisation date, in the takeover values tab, first you need to give the Ordinary depreciation posted value(which is nothing but accumulated depreciation calculated during the current year), and click on Transaction tab and it will show Asset value date, transaction type, depreciation areas.

Ensure to go to OAMK and remove all "A-asset" recon accounts. After legacy data transfer, you can again put the "A-asset" there.

In short, during legacy data transfer, there will not be any link between asset subledger and general ledger. Asset subledger and its values have to be done based on the above procedure and for General ledger balance for example fixture and fittings/buildings cost and accum depreciation and P&L depreciation etc., you have to transfer through LSMW as on the transfer date as one line item. ie.,

Example: Debit F&F cost - 45,00,000

Credit Migration con account - 45,00,000

Debit Migration con account - 10,00,000

Credit F&F Accum depn - 10,00,000

Hope this helps. Reward points if helpful.

Regards

Dwarak.

[Former Member]

Hi Dwarak,

Thanks for quick response.

I have two request regarding the same.

1. When we created an asset that is capitalized in the current year the posting are made in the following way. please let me know is the system posting are correct.

FY : Aug to July

Date of Transfer : 11/30/2007

APC value : 2,325.72

Ord Dep : 1,162.86

In AW01N

APC Value : 2325.72

Legacy data transfer : 1162.86

Period 5 Planned value is 1065.95

Period 6 planned value 96.90 follows thru the end of FY

The caculations works out exactly as we wanted but I just want to confirm wether the posting are correct or not.

2. When using LSMW for the transfer

The Values for Transactions Tab are present in the LSMW batch input but when the batch is executed it throws an error saying that no input values for the transaction screen.

Thanks once again for your support

Regards

Kalyan