advance & adjustment to employees

[Former Member]

Dear All,

If i want to give some advances to my employees who are in my payroll or employee master. How can i do it?

Also in case of adjustments of above mentioned advance, how can i reconcile it.

In both the cases i want to identify each of the employee.

Please help

Regards,

Aparup

[former_member583013]

Aparup,

There are couple of things to consider here. How you process your Payroll:

Is it through an Addon linked to SAP or a Seperate Payroll system internal or external.

If you are using the Addon then the Addon should have all these features build in.

Since you asked this question, I am presuming you do not have an addon.

In that case, you can create each employee as a Vendor in the system (if the number of employees is not too large). OR you can create one Vendor in the System as Employees and Process an Outgoing Payment each time you extend an advance.

Select the Vendor Code you have setup for the Employee, if you are using one Vendor for all employees, Change the Name and Press CTRL+TAB to over ride the name. and process your Outgoing Payment as usual. The only thing different would be there would not be any invoices in this case, all payment would be like a payment on account.

When you adjust the advances in your Payroll, you can Cancel the Outgoing Payment which will reverse the Payment entry created earlier.

Suda

[Former Member]

Suda,

Thanks for your reply. Firstly, Please tell me how i give points because i mark my tread as a question while creating it but i can't see any stars to the left when i am getting the answers,so, i can't give points.

Secondly, i do not have an addon, so what you say to creat a vendor for all employees that may be a temporary solution because if number of emplyees is large then how much i give to a particular emplyee and how much amount is reconciled/refunded and what is the balance of that employee, i can't get.

Regards,

Aparup

[former_member583013]

Aparup,

I have never asked a question, so I really don't know how to award points.

Since you do not have an AddOn, I would suggest you create just one Vendor as Employee and Process Outgoing Payments for this vendor and just change the name as per procedure explained in my earlier reply. You could track the advances made this way.

Do you pay advance through Payroll or cut a check from SAP as and when required.

This is what I found

I posted a thread and marked it as a question. Several people replied and gave me useful advice. I'd like to reward points. What do I do?

If you designated your thread as a question and are satisfied with one or more of the responses received, you may award points.

Solved My Problem - Point Value 10

Very Helpful - Point Value 6

Helpful - Point Value 2

To award points, go to your user profile and select the relevant thread from the list of Recent Messages. Click on the hyperlinked title. You will be directed to a page that shows all the responses to your original post.

Click on the star icon next to the response for which you wish to reward points. A popup window will appear. Use the radio buttons to mark a response "Solved My Problem," "Very Helpful," or "Helpful."

You are allowed to grant only one 10 point "Solved My Problem" award and one six point "Very Helpful" award, so evaluate all the replies carefully. You may designate an unlimited number of two point "Helpful" awards.

click on the link below for answers to common question regarding Forum.

https://www.sdn.sap.com/irj/sdn/crphelp

Suda

[Former Member]

Suda,

Actually i have no payroll also. My problem is that when i give an advance of Rs.1000 to a specific employee as touring advance and when he completes the tour,submits bill and refunds the balance of Rs.50. How i will do it because if number of employees is large then how i know whom i give advance and what are their respective balances after reconcillations, if any.

Although i know i can do it by using profit centre to some extent.

So, i am looking for a complete solution.

Regards,

Aparup

[former_member583013]

I also notice that the invoices that the Employee submits will probably have to entered as an AP Service Invoice with the respective expense account.

Taking your example there would be invoices for Rs.950, Now you can either perform an internal reconciliation for this invoice of 950 with the Payment of 1000 and post the different to Bank / Cash.

Or create a Rs. 50 Credit Memo and adjust it using link invoices or internal recon.

Regarding tracking the advances, the employee name on the outgoing payment can be used or perhaps you can create all the employee as contact person for this Employee vendor and select the contact person when making outgoing payment.

Suda