Timing of Loading AR AP GL Balances

[Former Member]

Hi .....please help and give me some guidance.

When should we load the AR, AP & AA balances into SAP...Should we do it after the legacy system closes or we can do it at the go live date 12/31/2007 and load delta transactions from then till the final Trial Balance is ready?

thanks so much

Brian

[Former Member · Accepted solution]

It is not that u will have to load the CB at the end of 12/31. It can be loaded at any time once the data is ready. You need to load only the critical balance which should be available on the opening day like cash balance, stock etc.

[Former Member · Accepted solution]

Well the client wants to load AR open items as of 11:59PM on 12/31/2007 so that as of Jan1st, credit management kicks in and checks credit limits etc etc...

So we continue to load AR incremental open items after that till the final Trial balance is ready...does that sound ok?

thanks

Brian

[Former Member · Accepted solution]

You got it.

[Former Member · Accepted solution]

Sorry...one more question...

if we load balances before 12/31/2007 as will have to close in SAP as well as the legacy system correct?

Is this best practise or should it be done in Jan 2008?

thanks

Brian

[Former Member]

Hi Brain,

There will be a 'overlapping period' where both your legacy and SAP system will be in productive environment. Legacy system is closed after data is transferred to SAP at month-end.

Asset data transfer will be not critical until month-end depreciation. The challenge lies in AR an AP data transfer. Influence of critical business processes like- Credit Management, open item management, others should be considered in cutover plan.

Regards,

Somar