Purchase Order Controlled by Release Budget Amount.

[stheurkar]

Dear Friend's

I have created project upto level 2 wbs element.with ext services.

In Budgeting,

In CJ30 Tcode i have allocated budget Rs.100000/-

In CJ32 Tcode i have released above mentioned same amount for WBS 1.

In Purchase Ordering,

While creating PO In ME21N Tcode i have taken services for WBS 1 for which PO net amount is more than Rs.100000/-

When i go for saving of PO.The system must show Error "PO Amount is more than Released Budget.

Pls tell me the customizing setting for above mentioned scenario.By doing this setting system must show error while saving PO.

Pls help me urgently.

Thanks & Regards,

Sandeep N.Theurkar

[Former Member · Accepted solution]

Hi,

1. In your budget profile, tick the release indicator

2. In SPRO>PS>Cost>Budget>Define tolerance limits

3. Run CJBN ie Reconstruct Availability control for your project.

Reward points if useful

Regards

[stheurkar]

Martina,

I have checked all the settings, everything is correct.

Also AVAC gets active when i do CJ30 & CJ32..but it is not giving error in ME21n

Please provide your email-ID so that i can send the Report screenshot to you.

Thanks & Regards

Sandeep

Message was edited by:

Sandeep Theurkar

[Former Member]

Sandeep,

Please check for excempt cost elements in the budgeting customizing. This might explain why availability control is ingnoring your PO.

Hope this helps

Regards

Martina

[stheurkar]

Dear Martina,

I have checked excempt cost element in the budgeting customizing.But i fill that this is not releated to my problem.

Can you give me any other tips.

Thanks & Regards,

Sandeep N.Theurkar

[Former Member]

Sandeep,

As far as I see, all the customizing settings are correct in this case. But just to summarize, please make sure:

a) In budgeting profile (OPS9) make sure flag "releases" is set

b) In CJ32 verify you have released budget for the WBS element (or superior)

c) In CJ02 verify that status BUDG and AVAC are active for the WBS element

d) In customizing path Project System > Costs > Budget > Define Tolerance Limits make sure you have entered the necessary tolerance limits for your budgeting profile. At least, one entry with Activity group ++, action 3 and usage 100,00 is necessary in your case.

e) In OPTK transaction, please make sure you have not included any cost element for your controlling area.

f) In ME22N make sure the PO is correctly account assigned to the WBS element

Once all this is done, please run CJBN and retest.

If you still don´t get the error when posting the PO, please send the output of BPFCTRA0 report

Hope this helps

Regards

Martina

[Former Member]

Hi,

After following the details as mentioned by Martina's, you can check also G/L account for material procurement. Weather it is P & L type or balance sheet account.G/L account has any cost elements. This settings can be checked in obyc.

Hope this will help you.

Regards,

Rakesh Pradhan

[stheurkar]

Dear Martina,

I have attached screenshot of Report in the following link,

http://www.4shared.com/dir/4932302/cebc3276/sharing.html

Please provide me solution.

Thanks,

Sandeep

[Former Member]

Sandeep,

Thanks for the attachment.

In the report output what I could see is that, apparently, the availability

control has not been activated for WBS element XXB070001001 (or XXB070001000).

If Availability Control is correctly activated, you should be able to see the

distributable value and the assigned value next to the WBS element code. In your case, this is empty.

Can you please run CJBV and retest?

Thanks

Martina

[bettassoci]

Hi Sandeep,

You indicate the budget is Rs 100,000, and if the PO is for more than Rs 100,000, you want an error message to generate from the availability control check.

IMG > Project System > Costs > Budget > Define Tolerance limits.

Create a new record for your controlling area and budget profile. Select transaction group = ++, Activity = 3, and Usage = 101.

As noted by previous reply, ensure your budget profile is configured for availability check by release budget.

Regards,

Kent Bettisworth

[stheurkar]

Dear Kent,

As you suggested i have done all settings.Still error is not showing in Purchase Order.

If i have to do anymore customizing settings.

Pls confirm.

Thanks & Regards,

Sandeep N.Theurkar