Dear Kumar,
Subsequent settlement is big subject in SAP , however I will give you brief idea.
Subsequent settlement is normally done in following ways
1) Subsequent Debit or Credit.
a) This is done in case there is change in total value of invoice of PO item ( Value difference)
b) Total Invoice Qty remain unchanged
c) Only value base transaction takes place & not Qty based
d) if the cost are incurred - Enter subsequent Debit in MIRO screen
e) If credit memo is received from vendor enter subsequent credit in MIRO
f) System suggest only entire invoice Qty & not value
g)Maximum Qty that can be debited / credited is less or equal to invoiced amount.
h)cannot refer to particular invoice
i) List separately in PO history
J) If Qty is already delivered thae system makes offset entry in stock A/c , Price difference or consumption account as applicable
k) If qty is not red. then system makes offset entry in GRIR A/C & when good are delivered system post amount to respective stock Accounts.
2) Invoice Reduction
a)If invoice shows a variance when compared to expected Qty or expected value & you don't want to accept difference you can reduce invoice.
b) There is special display in item list for invoice reduction in MIRO
c) When you post reduction invoice document two Accounting documents are generated one actual value & qty as per invoice posting & another one is credit memo for difference between actual Qty
I hope above explanation will give you brief idea how it works.
If useful please reward points,
Vivek Maitra
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