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Order confirmation layout-Mail to customer

Dear friends,

After saving the sales order, we need to send the order confirmation print-out/Layout to the customer thru mail. What setting have to be done for this. where I can find these settings...Kindly guide.

points assured


Krishna Chaitanya

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  • Best Answer
    Posted on Dec 04, 2007 at 06:41 AM
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  • Posted on Dec 04, 2007 at 07:10 AM

    dear krishna

    refer output determination

    Types of Output: Print Output, Fax, Telex, E-Mail & EDI (Electronic Data Interchange)

    Create Condition Table:

    Select BA00 & Copy & Rename. Give the same 4-digit code as given to acc seq.

    You Can Maintain:

    Languages of Output

    Partners (to whom we want to send output)

    Print Program- print specification

    Sap Script- layout

    Assign Output Types to Partner Functions:

    Create Condition Records: Tcode: VV11.

    Output device: LP01, Spool request Name: SD_003, Suffix 2: order confirmation & flag on print immediately.

    Out put determination procedure for order confirmation: (V/57)

    a) Maintain condition table:

    b) Maintain output types:

    define out put types

    Ex: AF00 -- Inquiry

    AN00 – quotation

    BA00 – Order confirmation

    BA01 – EDI odd response

    KRML—Credit processing

    LP00 -- Scheduling agreement

    MAIL – Internal message

    RD03—cash sales invoice

    Choose BA00 copy it and rename as a ‘MA00’

    click on details icon

    click on display to change icon

    then again choose ‘MA00’ click on details icon

    Maintain data in general data tab

    General data tab:

    Access sequence: 0010(order type)

    In IMG define access sequence and assign to the output type

    Check access to conditions:

    Check cannot be changed:

    Check multiple issuing:

    Check partner independent out put:

    Default values tab:

    Dispatch time:

    Ex: send immediately: when carry the application this indicator determines when the output should be sent.

    Transmission medium:

    Ex:  Print out

     Fax

     Telex

     Internal send

     EDI

     Simple mail

     Special function

     Events (SAP business workflow)

     Distribution (ALE)

     Tasks (SAP business work flow)

    Specify the transmission medium through which the output should be sent. (Ex: print output)

    Communication strategy

    Specify the communication strategy if you want to send the output externally

    A) Time tab:

    Check timing: (Periodic job not allowed)

    This indicator allows the system to carry out print program periodically.


    Print parameter: Ex sales org.

    Specify the print parameter.

    Click on mail title & Text control button under dialog structure.

    Here we assign title for the mail along with relevant text Ex:-EN (English)

    Processing routines control button under dialog structure.

    Here we assign programs form routines & form that are written by ABAPER, they they various transmission mediums.

    Message was edited by:

    siva narayana

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  • Posted on Dec 04, 2007 at 05:33 AM

    Hi Krishna,

    In NACE transaction, you have to define program name and script/smart form name, after choosing option 5 (external send).

    Check with your ABAPer that they can produce any standard program for handling e-mail; if not then, you need to create a driver program, for handling this scenario.

    Hope it will solve your problem.



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