Budget exceed

[Former Member]

Hello Everyone,

I have a Project which runs from 01/2006 to 12/2007 with Availability-control set for the Budget, the project is technically complete and the Project cost report shows a excess value posted to a particular WBS in the structure.

when i checked the total postings for each year /each month through standard reports for Actuals (Cji3) and Commitments line items and budget supplements for individual years,i find that at the end of the first year 2006/2007 there is still budget remaining in the proj,

and the Budget report cj30 (assigned) for 2006 shows only the value equal to Actuals posted to the WBS not considering the commitments, in the year 01/2007 i assume from the analysis the amount equal to remaining budget value plus the commitments is carried forward to next year and is consumed over the year 2007 with additional supplements, still at the end of the year 2007 i have budget left so why the Cost report showing the excess value.

02/2006 Budget 15000 (starting of the Project)

2006 Actuals 12000

2006 Commit 2000

Budget Report showing for 2006 (cj30)

Assigned 12000

Current 12000

it has allowed the carryforward

Budget Carried Forward to 01/2007 is 3000 ( i assume it is 1000 balance + 2000 commitment)

Total Supplements in 2007 is 15000

Actuals 12000

Commitment 5000

Balance 1000

Now the system (Cost report) is showing an excess amount(-1000)

I.e Total Budget for 2007 is 18000 , consumed is 17000 ,Balance is 1000

The budget report shows for 2007

Current 18000 Assigned 19000

I have not exceeded in any of the years so why is the Cost report giving me wrong picture.

If i have gone wrong in analyzing or have missed any link please guide me.

Thanks in advance

Vinayak.

Solutions will be duly rewarded>>>>>

[Former Member]

SAP recommends to re construct the availability control if:

1. you install a new release

2. you haved changed the availability control settings in the budget profile (e.g. from overall to annual values)

3. you have changes the tolerance limits for availability control

4. you have defined exempt cost elements - that is, cost elements which are not subject to availability control

5. you have changed the order update settings for orders for projects

6. you suspect errors in the data - for example, in objects from older releases or after incorporating corrections relating to budgeting or availability control

T Code CJBN

Try doing this for a specific project so that you can observe if any corrections are done.

Regards

Sreenivas

[Former Member]

HI Sreenivas,

Thanks for the response, I think i got the error, as you said i need to re-construct the Avail Control which gives me the clear picture.

Points rewarded...

Regards

Vinayak.