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PLD - How to print 'Offic Copy' or 'Customer Copy' on Docuemnts

While printing various Marketing documents, I need to print a messge saying 'Office Copy' on the 1st copy of the Marketing document and 'Customer Copy' on the second copy of the Marketing document, Is it possible to do this using the PLD??



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    author's profile photo Former Member
    Former Member
    Posted on Nov 29, 2007 at 10:32 PM


    The solution I am suggesting is my approach to your scenario.

    Create a User defined field in the Marketing Documents ..Title level by going to Manage User Fields window, choose Tools > User-Defined Fields > Manage User Fields.

    It can be an alphanumic field.. Check Set Valid Values for Field and define

    Office Copy

    Customer Copy

    Map this field into your PLD template and print.


    Alternate Approach.

    Is to use the Printed field in the ORDR table to check if the copy of the first copy or Second Copy.

    SAP Stored 'Y' on 'N' in this field and the same is available in the PLD .

    In the PLD of the marketing document.. Page Header area

    Add a Database field from ORDR - Sales Order...Field: Printed

    Add a formula field and in the Contents Tab of the Field properties window .. Add formula to Check the Value of the Database Field you Added (Printed) = "Original"

    Example: Field_203 == "Original" (suppose field_203 is the printed field you added)

    Add another formula field referring to the same printed field (Field_203 == "Copy")

    Add two Text Fields with Text "Office Copy" and "Customer Copy"

    The the Office Copy text field, add the first formula field (Field_203 == "Original") as the link field and similarly the second formula field to the "Customer Copy" text field.

    This way when you print the First time, the marketing document would evaulate the Printed field and Print Office Copy and the Second time onwards it will print customer Copy.

    Good luck


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    • Former Member Former Member

      Hi Dana,

      In SAP we can set the Number of Copies from:

      1. PLD, in the Document Properties > tab Paper Format > Number of Copies

      2. Administration > System Initialization > Print Preferences (as per mentioned by Suda)

      To get the wording "Office Copy" for the 1st copy and "Customer Copy" for the 2nd copy, you may try this way:

      1. Create new fields (Formula) in the PLD

      eg. Field_375, set the formula: CopyNumber() == 1

      Field_376, set the formula: CopyNumber() == 2

      2. Create new fields (Text) in the PLD

      eg. Field_377, set Text = Office Copy, link to Field_375

      Field_378, set Text = Customer Copy, link to Field_376

      When you print the document, it will automatically print 2 copies, 1st copy with "Office Copy", the 2nd copy with "Customer Copy"

      Please let me know if you still need further clarification.

      Hope it helps.



  • author's profile photo Former Member
    Former Member
    Posted on Nov 29, 2007 at 11:58 PM

    Not really, In SAP, you can set the number of copies per document.

    Administration...System Initia..Print Preferences..Per document TAB..

    Selcet Document.Check Print document and change the number of copies.


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