steps for FM closing. we have BCS activated and annual and multiannual budg

[Former Member]

Hi,

We are in ECC 6.0, BCS is activated, PBET is activated, master data are year independant, the update profile is 101 and annual and multiannual budget coexist in harmony using fund type.

I am confused on the different steps to follow in order to close annual budget. For multiannual no necessary to have closing.

Best regards

Salvator

[Former Member]

Any one to help me?

[Former Member]

Hi Mar and others FM guys

No help to this subject?

Best regards

Salvator

[Former Member · Accepted solution]

You can have a number of steps, it all depends what you use and how you use it. If you have open items (for purchase orders or earmarked fund); FMJ2, followed (to be sure) by FMBV and after that KSCF.

But before that you need to customize so that FMJ2 is correct and also other year activities depend on your settings. For example, do you take budget with you to the next year for your open items; what about reassignment of the PSM elements, do you use budget structure, do you use open periods for budget entry, what about FMBOSTAT; residual budget for all or some funds, do you want to take that with you or leave it behind in the old year.

[Former Member]

Hi P.BS

The response is not quite exact.

In ECC 6.0 the closing steps are not clear due to the fact there are a mix of BCS and FBS.

In our case we have:

FMJ2, FMCHAT, FNCH... don't work to the fact we have annual, multiannual budget and PBET activated with update profile 101.

I would like to know here if someone has encountered these problems or if someone knows exactly the steps to follow in this case.

We want to carryforward PR, PO, invoices still open in the next year uniquely for annual budget. we have a fund type annual or multiannual in master data funds. and the check horizon is driven by fund type.

Here we don't have budgetary ledger and we have pnly budget payment.

Sorry in ECC 6.0 we use FMAVCREINIT in place of FMBV and KSCF is not for FM

Regards

Salvator

PSM-FM Consultant

[Former Member]

Hi FM experts,

In IMG Closing operations>enter default settings for my FM area i want to allow commitments cfwd and budget for commitments

When i save i receive the following message:

"commitment carryforward not supported in multi-year budget" message FMCF502

In fact i would like to carryforward only annual commitments and not multiannual commitments

Best regards

Salvator

[mar_novalbos]

Hello Salvator,

There are two notes regarding to FMCF502:

1069481 Unjustified FM error message when posting an invoic

1026605 FMCF502 when OFUP is updating both GR/IR & multi-year budget

please let us know whether you have these notes in your system as well as the pre-req ones.

And, I would also ask you why do you want to allow CF of Budget for Commitments having multi-year budget..?

Thanks!

Kind regards, Mar.

[Former Member]

Hi Mar,

Thanks for your prompt reply as usual.

Here i have funds with fund type operational. For these the budget is annual and we need open commitments and commitment budget to be carriforwarded in the next year.

We have also investment funds with fund type investment. for investment budget a budget in 2007 can be consumed by commitment in 2007 and invoice in 2009. For this we have activated multi annual budget, fund type, checking horizon and strategy for checking horizon, PBET, update profile 101. For this it is ok and we don't have any problem

The problem is for the operational annual budget. it is impossible to set up any customising for carryforwarding due to multiannual budget maybe there are some BADIs to set up.

Best regards

Salvator

[Former Member]

Hi Mar,

Happy new year 2008, health, love and prosperity; money you have and you will have money if you are in good health.

Finally i have received a response from SAP for this problem but i said i am not convinced.

Many collegues in FM around the world have done the same settings and they can access to default CFWD parameters in order to CFWD commitments and their budget.

The notes you forwarded me are in the system.

My client wants to CFWD open items and their budget and not residual budget for only annual budget. For overall budget i have any problem there is no CFWD.

Even in previous releases we could use annual and overall budgets in parallel with budget profile.

In ECC 6.0 budget profile has been removed when BCS is activated and replaced by checking horizon.

I count fot your help

Salvator

[mar_novalbos]

Hello Salvator,

Sorry to hear that. Let's wait for reply to your Support ticket as unfortunately I cannot provide a better help.

My apologies for not being more useful in this case. Please feel free to share your findings in this thread.

With my best wishes for the new year

Kind regards, Mar.

[Former Member]

Hi all,

Here my conclusions about Closing issues when you have in parallel annual budget and multiannual budget in ECC 6

Finally SAP is designed like this in ECC 6.

When you activate multiannual budget in BCS and you have PBET acivated and Budget profile 0101 you can manage in parallel annual and overall budget

Conditions

>BCS is activated

>independant year master data commitment and funds centers

>create fund types annual and multiannual and the field funf type has to be mandatory

>in fund master data add the fund type

>activa multiannual budget

>activate PBET

>in BCS availability checking horizon say that by default the checking horizon is multiannual

>create a substitution checking horizon annual and fill the values fund type is annual

example on multiannual budget

I have an investment budget on FMAA 2008-A/76432/510000 of 1000 EUR in 2008

In fund 2008-A i add fund type multiannual

In 2008 i create a funds commitment of 600 EUR and ain invoice of 400 EUR

in 2010 i can pay the invoice of 400 EUR without carryforward nothing

In 2011 i can have an invoice of 200 EUR referencing the funds commitment created in 2008 without any carryforward

Example of annual budget

I have an operational annual budget on the FMAA 7000/70001/315000

In the fund master 7000 i have added the fund type annual

I create with FMBB an annual budget of 1000 EUR in 2008

It is impossible to create a funds commitment in 2009. Logic

It is impossible to create an invoice in 2009. Logic

In 2008 i have a funds commitment of 700 EUR and an invoice of 500 EUR consuming the funds commitment.

I have another funds commitement of 300 EUR without any invoice in 2008

Closing

I don't want to use the last funds commitment of 300 EUR in 2009 i close it with tcode FMMC

I want to pay in 2009 my invoice of 500 EUR. i don't need to carryforward nothing it is payable. This ok for public sector needs

I want to create an invoice of the remaining open funds commitment 200 EUR in 2009. The system accept without carryforward. This is an issue because many clients would like to carryforward this earmarked fund. here i had many headeaches to convince the client. And SAP said the system is designed now like this. i don't know if in the future they will improve the system

Briefly no needs to carryforward open items when you have activated multiannual budget in BCS ECC 6 anb PBET and you want to manage in parallel operational and investment budgets in FM

Good luck to all

Salvator

PSM-FM Consultant in ECC 6.0

Neo technologies

Lausanne

Suitzerland

If someone else has another solution, please add some comments