travel expenses posting in FI ?

[Former Member]

hi,

how does the travel expenses get posted in FI ?, we are using travel management module in FI any guys have some insight on the module ?

kindly update

sriram

[Former Member]

Hi

Through transaction code PRRW, expense and employee vendor codes are posted with the travel amount. But before doing PRRW, the travel claim has to be settled through transaction code PREC and posting run has to be created for all the settled travel claims through transaction code PRFI. The following is the sequence

PREC -> PRFI -> PRRW

Regards,

K Lakshmanan

[Former Member]

Hi Sriram,

What transactions are you using for posting travel expenses? How is this data being recorded in ERP?

Depending on what transaction you are using will determine how it will post to FI. In order to record the travel expenses, you will need a cost center, purchase order, and sales order.

How do you recieve invoices?

Sorry to ask so many questions, but posting to FI/CO for activities or expenses can be very specific depending on your business practice.

Best Regards,

Rayshaun

[Former Member]

Hi Sriram,

go to Travel Expenses in SPRO

under Travel Expenses go to "Transfer to Accounting" over there Assign Wage Types to Symbolic Accounts in "Defirne Assignment of Wage Type to Symbolic Accounts" enter the Trip Provision Varient (eg. 10 for USA) and enter the Travel expense wage type and symbolic Account

Example for WT 4M42 (travel expense type Air reimb) enter the start date: 01/01/2000 Symbolic Exchange: +20 check w/o co receiver according to your requirement and save the data

Under "Conversion of Symbolic Account to Expense Types" got to "Trip Cost Postings, Expense Accounts ( HRT)" enter the "Chart of Account" (your client chart of account)

in that table

under general modification enter 120 ( place 1 before Symbolic Exchange number:20) and the G/L account to which the expense type it goes

Check the posting Key and Rules tabs also

Let me know if you have any questions

Regards,

Latha

[Former Member]

Hi,

I've only prototyped this before, but basically there seems to be a couple of steps to post the expenses (claim > approve > settle > transfer to accounting posting runs).

Then there is some configuration behind using wage type mappings to get from the expense type to the GL account.

We posted to vendor accounts (rather than personnel numbers) for payment by applying the personnel number to the vendor master record.

regards

Mark