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author's profile photo Former Member
Former Member

Cancel Date in Void Checks for Payment

Ver. 2005, PL11: The cancel date (and update date) is not being set when voiding a check for payment which is associated with an outgoing payment.

Likewise, the cancel date (and update date) is not being set when a check for payment is voided when canceling an outgoing payment.

When reporting on payment activity, the ocho file is not accurate without the cancel date. Any idea if this is a setting? A bug? Fixed in 2007? Ideas on a work-around?

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3 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Nov 20, 2007 at 05:21 PM

    As far as I know when you Cncel an Outgoing Payment SBO would ask whether the Cancel date should be set as Create Date / Posting Date. Based on what you chose this date get set to CancelDate field in OVPM.

    Please let me know if you are looking for different information

    Suda

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  • author's profile photo Former Member
    Former Member
    Posted on Nov 20, 2007 at 05:29 PM

    Thanks for the speedy reply.

    I'm referring to the void a check for payment command under banking. When the check for payment is not associated with an outgoing payment, the cancel date and update date are updated in the check file.

    When the check for payment is associated with an outgoing payment, the check's cancel flag is set to "Y", however neither the cancel date nor update date of the check are updated.

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  • author's profile photo Former Member
    Former Member
    Posted on Nov 20, 2007 at 06:12 PM

    Ad-hoc payments, such as a cash on delivery order, an emergency employee loan or some other one-time payments are created using the check for payment screen, entered against an account number, not a vendor, and the "create journal entry" box is checked.

    The check is then immediately printed using the document printing. The payment wizard is invoked weekly, and it ignores these ad-hoc, paid and printed payments.

    Any ad-hoc checks for payment correctly have the cancel date and update date updated when using the void check for payment screen.

    Checks for payment created from the payment wizard (which are "associated" with a previously created outgoing payment) do not have the cancel date and update date updated in the check file (OCHO) when using the void check for payment screen.

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