Paperless Material Issuance

[Former Member]

Currently, we are using SAP MM module in a way that if it is required to get a material from warehouse, the end user reserves material in a work order and then takes the print of material issue voucher. The signed material issue voucher is then presented to the warehouse personnel who needs that paper having information such as storage location, item code and quantity of material to be issued. After handing over the material to the end user, the warehouse personnel get a receiving signature from the end user on the same print and keeps it in record for future audits. He then uses MIGO and submits material issuances.

We are planning to avoid printing paper for this process. So, we need a procedure so that the end user may reserve a material and the warehouse personnel is intimated. The warehouse personnel then hands over the required material but he has to keep a receiving proof.

Kindly suggest possible system to make material issuance paperless and at the same time, auditable.

[Former Member]

Hi

This may be possible with development.You need to create 3 Z tables for release codes, user Vs release codes and release status.once final release is executed then in the back end run BAPI of GI w.r.t Reservation.

Regards

Radha Krishna.

[BijayKumarBarik]

Presently you can manage with create reservation , print reservation slip, get it signed for approval and then show to inventory supervisor to get the material with a goods issue.

To get approval without printing reservation slip- you can go for development for approval of reservation and later good issue immediately in same screen with a custom table where you can have reservation number, material,material quantity and approval check box- once approval check box selected fro a reservation and save - In background system should post goods issue with 201 movement type.

[JL23]

SAP does not need the paper, it is your organization that needs it as there is basically no trust.

Since there is no approval process for goods movements you may have to build this process yourself with the help of programmers.

You could add a confirmation step for the goods issue, such that you send a workflow from the goods issue to the user who had created the reservation who then confirms and you store this confirmation in Z-table together with the material document number.

Alternative I could think of modern ways like showing the movement on a portable device (smart phone, tablet) and have the user sign here like it is done in modern postal services. and you store the electronic picture as GOS attachment to the movement.

[Prasoon]

Hi,

As you may already know, the direct option is through material reservation through MB21 transaction. The end user can create reservation for required materials with requirement date in MB21 and warehouse team can issue the material against the reservation. However, there is no direct option to maintain the proof of material issuance and track who received the material as of my knowledge. If required, you may make use of the "Goods Receipient" field where warehouse can maintain the name during GI against reservation. If you need a signature proof, then the same can be taken in the hard copy GI register against the reservation or material document number.

Regards,

Prasoon