How to create more control accounts by BP ?

[Former Member]

Hello,

When dealing with some advances given to a BP (let say to an employee), there is the possibility to post it onto the account called down-payment receivables / payables.

But let say that my unit wished to handle more than one single advance like :

Advance in salary

Advance in car rental

Advance in house rental, etc....

If i keep as such, i can only follow one type of advance by employee.

Is there any way to handle more advances, that is to say managing more control accounts by business partners ?

Thank you

Stephane

[former_member583013]

Stephane,

The way I see Employee Advances being handled generally is by creating a Vendor Record for Each employee. So, every employee is a BP (Vendor).

Create an A/P Invoice (service type) and add a row for each type of Advance with the respective G/L Account. Continue and Process the Outgoing Payment. This way each type of Advance is seperately recorded.

If the Employee repays the advance, create a A/P credit memo and process an Incoming Payment (from Vendor).

The other option would be to create a A/P Credit Memo with the appropriate Advance G/L Accounts. Make an Outgoing Payment to Vendor without referencing the A/P Credit Memo.

When the Employee repays, Reconcile using link invoices to Payments (outgoing).

There are few other ways to handle this but it all depends on how you want to track these in your business.

Suda

[former_member186095]

Hello,

you can use CRD3 template to create more control account. here is its definition:

BPAccountReceivablePayble is a child object of the BusinessPartners object and represents the Business Partner Account Receivable Payable table in the Business Partner module. This object enables you to add a business partner account. Source table: CRD3. The template is under C:\Program Files\SAP\Data Transfer Workbench\Templates\Templates\oBusinessPlaces, and its name is BPAccountReceivablePayble.

std one are asset account and open debts, and it could be DP if it is activated in GL account determination.

so, you could managing mor econtrol account based on the definition I capture from SDK help file.

Rgds,

http://tech.groups.yahoo.com/group/SBO_Knowledge_Village/

[Former Member]

Hi Jimmy

I have the same requirement of linking several control accounts to a BP and has followed your instructions with DTW but unfortunately it does not work.

Have I misunderstood the steps to follow. Like you said there are 3 control accounts that can get activated (open debts, asset and downpayment). I need to have additional ones.

Thanks to explain in more details how to link these.