Mapping R/3 sales document types into GTS

[Former Member]

Hi Experts,

I would appreciate your inputs regarding best practices or best design approach for sales document types in R/3 which gets mapped into GTS.

Here is the scenario:

Currently both domestic and export orders are created using same order type (OR) in R/3, by different people handling domestic and exports separately. The % of export transactions within total transactions in future could be anywhere from 20 to 50% depending upon the business unit. With the consideration of GTS implementation, what is the recommended option for future state business out of the following 2 options?

Option 1 - Recommend to create a separate order type in R/3 for exports in future and map that order type only in GTS configuration.

Option 2 – Activate the BAdI or user exits to find a way to filter out the orders relevant for exports, without creating a new order type in R/3

I would appreciate if you can provide some direction on which is the better option or most used option if at the time of GTS implementation, business uses the same document type for both exports and domestic orders.

If option 1 is recommended, what are some of the issues pertaining to change management, especially if the volume of open orders could be high at the time of go live. What are the challenges of handling open orders?

If option 2 is recommended, what are some of the ways that filtering of transactions relevant for exports is done? Does it lead to any limitations in utilizing GTS functionality?

Appreciate your advice

Thanks

Sreekar

[Former Member]

Andreas, Rakesh, Venkat and Melanie,

Thank you all for your time and suggestions. Currently we do not have a different document type for exports and after looking at various long term benefits, we decided to create new document types for exports. Thanks for all of your suggestions for ways to restrict the documents that are relevant for GTS. However, as Rakesh suggested and known from best practices, it is beneficial in the long run to have a different document type for export and GTS implementation could be an opportunity for this effort.

As far as open and partially serviced orders, we are planning to have a cut off date for conversion and manually take care of the license quantities that need to be valued for the existing orders. All the new export orders would be created with new doc type.

I once again thank you all for your valuable time helping me to address this issue.

Sreekar

[Former Member]

Andreas and Venkat are right, you don't need to differentiate between exports and domestic transaction via document type unless you want to do so.

The only difference between these orders is: Export is when the country of business partner is not equal to country of plant. Than you can configure several legal regulations (via country level oder countrygroup level) for export control. The domestic orders are not taken into account for export control (if the setting is right) and the Sanctioned Party List Screenig will be executed on GTS.

Hope this answers your question, otherwise please tell me what is unclear.

Best regards,

Melanie

[Former Member]

This kind of scenario is controlled in the configuration of Legal Regulation and Country / Country groups.

In the legal regulation setting, there is a country defined. This controls the company code country.

In the activation of country / country goups setting for the defined legal regulation, the partner coutry available in the order is taken.

For example, you create an order with order type 'OR' with the company code '0001' whose country is 'US'. This order has different partners (Sold-to, Ship-to, Pay-to..). If Sold-to / Ship-to country code is 'DE', then the country setting for legal regulation, you maintain DE and you can activate the same for various services (SPL, Embargo, License..)

If the order type 'OR" is created for Sold-to / Ship-to with US as the country code, the services are not active

[customerserviceteam_btc]

HI Sreekar,

We have a similar situation as you do wherein both Export and Domestic Orders have the same Document type.

We adopted option 2 of implementing one of the Exits to perform a check on each order/Delivery and Billing Doc prior to carrying out the RFC. The key here however is to first answer the question- Is there someway of differentiating between Export and Domestic Orders? By Sales Area for example?

If you have a clear strategy for differentiating these orders then a check can be built in the the exit- EXIT_SAPLSLL_LEG_CDPIR3_001.

If you donot have a clear startegy at present then you need to consider building in one within your Architecture- A separate document type (Option 1) or new Sales Area etc. In the long run such a differentiating strategy does prove extremely useful.

Rgds

Rakesh

[andreas_lied]

Hi Sreekar,

why don't You want domestic orders to be created in GTS? If it is about compliance checks, You should check domestic orders as well as exports. Especially SPL-checks must apply to every kind of business.

If there are legal regulations valid only in case of export, you can activate them appropriately.

Regards

Andreas