Transaction Keys Description in MM(BSX, GBB etc)

[former_member862468]

Hi all,

I was going through many documents for FI/MM Integration but i could not understand what exactly are these transaction keys used for. for ex if thr is a movement type 101, GR agnst PO. then we have two things to do go to BSX- give the debit account and go to GBB-AUM to credit, if i am not wrong. I appreciate if someone please explain the usage in normal terms quoting some examples.

Thanks

Shriya

[Former Member]

Hello,

There are certain simple things you need to understand to know how this integration happens.

First all Materials in SAP have a material master which is the heart of all integration.

In the accounting view of Material master amongst other values we have a Valuation Class field. This Valuation class is the vital link which ensures that Accounting documents are posted automatically. Every material will have a valuation class field.

You can go to transaction code MM03 put any material no and click on Accounting 1 view on which you will find the Valuation Class field.

Examples of Valuation Class could be Finished Goods, Semi Finished goods, Raw Material etc

The combination of this Valuation Class+ the Movement Type helps in determining the GL accounts. All Material movements in MM happen with respect to a Movement Type.

For Ex. Goods receipt is defined with movement type 101

Goods delivered to the customer with movement type 601

SAP helps us to have different GL accounts for the various movements for the same material by linking this movement type to a transaction key. Here we need to fit in all the different Gl accounts which we require

For Example:

1) Goods Receipt of Raw Material against a purchase order:-

Movement type for goods receipt against purchase order is 101.

The accounting entry posted is as follows:-

Inventory of Raw Material Debit

GR/IR (Goods Receipt/Invoice Receipt) Credit

The GR/IR is a provision account in SAP.

For the GR/IR account you need to update the WRX transaction key with the GL code GR/IR account.

A very important point from now on. Every accounting entry with respect to a material will have impact on the inventory. So one side of the posting (either a debit or a credit) will always be taken from the BSX field you have defined above. The second side of the posting will be determined based on your movement type which in the above case was a GR/IR.

I hope the above explanation clarifies your doubt.

Please let me know if you require any further information or clarifications.

Thank you,

Regards,

Santosh

[former_member862468]

Thank you all, but i think the topic got deviated in the middle and i am still playing around GBB offsetting entry.

Thanks

Shriya

[sridevi_p]

Hi,

some of the key descriptions -

Expense/revenue from consumption of consignment material (AKO)

• Expenditure/income from transfer posting (AUM)

• Provisions for subsequent (end-of-period rebate) settlement (BO1)

• Income from subsequent settlement (BO2)

• Income from subsequent settlement after actual settlement (BO3)

• Change in stock (BSV)

Stock posting (BSX)

Revaluation of "other" consumptions (COC)

Small differences, Materials Management (DIF)

Purchase account(EIN), purchase offsetting account (EKG), freight purchase account (FRE)

External service (FRL)

External service, delivery costs (FRN)

Offsetting entry for stock posting (GBB)

- AUA: for order settlement

- AUF: for goods receipts for orders (without account assignment) and for order settlement if AUA is not maintained

- AUI: Subsequent adjustment of actual price from cost center directly to material (with account assignment)

- BSA: for initial entry of stock balances

- INV: for expenditure/income from inventory differences

- VAX: for goods issues for sales orders without account assignment object (the account is not a cost element)

- VAY: for goods issues for sales orders with account assignment object (account is a cost element)

- VBO: for consumption from stock of material provided to vendor

- VBR: for internal goods issues (for example, for cost center)

- VKA: for sales order account assignment (for example, for individual purchase order)

- VKP: for project account assignment (for example, for individual PO)

- VNG: for scrapping/destruction

- VQP: for sample withdrawals without account assignment

- VQY: for sample withdrawals with account assignment

- ZOB: for goods receipts without purchase orders (mvt type 501)

- ZOF: for goods receipts without production orders (mvt types 521 and 531)

Regards,

Sridevi

<i><b>* Pls. assign points, if useful</b></i>

<a href="https://www.sdn.sap.comhttp://www.sdn.sap.comhttp://www.sdn.sap.com/irj/sdn/wiki?path=/display/profile/sridevi+pattabiraman">me!</a>

[Former Member]

Hi

Receipt of goods

Inventory Dr

To Gr/IR

Booking Of Invoice

Gr/Ir Dr.

To

Vendors

When does Purchase account get updated

Regards

Aravind

[Former Member]

Hello Arvind,

You could have posted this as sepreate thread, since it is no where related to the original issue. There are two ways of accounting of inventory- Purchase accounting and Consumption accounting. or you can say traditional accounting and modern accounting.

In purchase accounting, when we purchase material, we debit purchases (Expense) and at the month end we will value stock see the difference between begining and closing stock and charge as consumption or difference in stock which is an expense account. Few accounting systems follow this concept.

But in Cosumption accounting, when we purchase, we will debit inventory account (Asset) and whn we issue to stores or deliver to customer then we charges as consumption account or cost of good sold account which is expense account. In this automatically closing stock get updated and no need to value offline. In this accounting you will not find any purchases account. SAP follows this accounting system.

I hope this is clear. Please let me know if you require any further clarification.

Regards,

Santosh Kumar V

[former_member862468]

Hi VJ and Santosh,

Thank you for the replies, You gave some valuable info. Can i get an explanation with an example which involves GBB T-Key coz my main concern is abt what exactly is offsetting entry and what are the various things below GBB like AUM, VBX etc. What is the Price Difference T-key. As far as i used mostly we use BSX, PRD, GBB T-keys. Thank you agn guys.

Thanks

Shriya

[Former Member]

PRD usually is the cost difference between standard price and purchase price.

However, it really depends on the movement type as well. Sometimes, it could be differences in prices due to rounding when doing reversal of goods issue.

[Former Member]

Mathur:

Hope this helps:

Some basic information :

FI-MM: The integration between FI-MM happens in T-code OBYC.

1. When PO is created :

-

---

No Entry -

---

2. When GR is posted

Inventory Account dr (Transaction Key BSX in OBYC)

To GRIR account (T.Key WRX in T-code OBYC)

3. When Invoice is posted

GRIR account Dr.

Vendor account Cr.

4. Payment made to Vendor

Vendor A/c Dr

To Bank Clearing A/c Cr.

1. Movement Types:

Used to enable the system to find the predefined posting rules determining how the accounts of financial accounting system are to be posted & to update the stock fields in the matrl master data.(Goods Receipt, Goods Issue, etc)

2. Valuation Class:

Assignment of material to grp of gl account, used to determine the gl accounts that are updated as a result of goods movement.

3. Transaction/Event key:

Used to control the storage or filing of documents & assignment of documents.Used to differeniate b/w various transactions such as goods movement tht occur in inventory.

4. Material Type:

Each material should assign mtrl type in mtrl master record used to update whether changes made in qty are updated in material master record & change in value also updated in stock account.

Vj

Assign points if info helps