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Satisfy Audit without Accrual parking and workflow?

This question seems to come up again and again. The answers here on SCN are always the same; It is not technically possible to park an accrual document posted with FBS1... See SAP Note 492006.

That said, it would seem the only solution is to build something custom in ABAP and/or take the accrual posting job stream outside of SAP until the point it is ready to post.

But...many, many businesses run SAP and surely use standard delivered functionality for accruals. I imagine that they also have auditors who ask, or have asked for them to add workflow around their accrual process. So how do these companies pass audit without it? Is there some other audit trail which can be provided out of SAP to satisfy the requirement? Something else?

If anyone has any insight please let me know. I don't want to keep having to discuss this topic every 6 months and surely do not want to build a custom ABAP doc parking/workflow solution.

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3 Answers

  • Best Answer
    Dec 06, 2017 at 09:20 PM

    Built custom workflow. The accrual document does not technically get "parked". It is posted but the approval workflow can trigger an immediate reversal if the approver chooses to reject the workflow. If the approver accepts the workflow then nothing happens other than the workflow item is completed. The accrual stays posted and is reversed in line with reversal date in following period.

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    Former Member
    Sep 28, 2017 at 07:32 PM

    I am currently experiencing the exact same problem. The accounting department wants to be able to automatically reverse Journal Entries (SA document types) using F.81, but you can only use that transaction if your documents have a reversal date ... You can only enter reversal dates using FBS1 .. and you can only post FBS1, you cannot park.

    It makes sense that you can only post, because the reversal date and reason are not available fields in the park document tables ... additionally the posting date might be earlier than the reversal date, causing an issue ...

    Anyways ... we currently have an awful paper based process to approve Journal Vouchers. We could automate it using workflow in SharePoint .... but it doesn't make any sense to use an external system to workflow Journal Vouchers. We are staying as far as we possibly can from using SAP workflow, or creating our own..

    If you're reading this and have better ideas on what to do with accruals and reversals ... besides doing them manually ... please let me know !

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    • Built custom workflow. The accrual document does not technically get "parked". It is posted but the approval workflow can trigger an immediate reversal if the approver chooses to reject the workflow. If the approver accepts the workflow then nothing happens other than the workflow item is completed. The accrual stays posted and is reversed in line with reversal date in following period.

  • Sep 28, 2017 at 08:21 PM

    Hi Scott, you might want to take a look at Accrual engine and namely manual accruals

    https://help.sap.com/saphelp_erp60_sp/helpdata/en/2f/93cd53d7667514e10000000a174cb4/frameset.htm

    best regards,

    Anton

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