Collective Billing

[Former Member]

Dear SAP Gurus,

Greetings to all. All of you are doing a GREAT job for the whole of SAP - SD community. Keep it up.

Regarding my problem, I have created a Sales Order with a TAN item - 2 pcs and saved it and then delivered both of them separately with 2 Delivery Notes one after the other just to have a split delivery scenario. Now when I go for Billing, in VF01 when I enter both the delivery nos. and hit execute, both the delivery items are correctly seen. When I save it, it is creating 2 different Invoices. I tried it in VF04 and selected both the deliveries and clicked on ‘Collective Billing Document’ and on an another time on ‘Collective Billing Document / Online’. But again it is creating 2 different Invoices with 2 billing document nos.

I searched through many Q&A for Collective Billing from archives in this forum and every one is saying if Header data is same then system will create 1 invoice. But for me it is not doing so.

Also I want to know if I can make only one Invoice in the following cases (with same or different Items):

1. 1 Sales Order, 2 Del Notes for 2 Ship-to-Parties, Same Date.

2. 1 Sales Order, 2 Del Notes for 2 Ship-to-Parties, Different Dates

I am working in 4.7 version. Client needs only 1 invoice for 1 sales order. How to achieve this? Please help. Urgent.

Regards.

<REMOVED>

25.10.2007

[Lakshmipathi · Accepted solution]

Hi Venkat

You have not mentioned the reason for split.

To display the split analysis for one of these screens, proceed as follows:

1. Enter the number of the first billing document that you wish to compare.

2. Choose Environment

--> Split analysis.

Enter the number of the second billing document which you wish to compare to the first in the dialog box.

3. Enter the billing document number and choose Continue.

The system displays the Billing document split analysis log. It is made up of three parts. The first shows the header partners and header fields which are different in the two documents while the second and third columns show the respective values for these fields.

This provides you with a clear overview of which fields have differing contents, the information available, and why there was an invoice split.

Once you detect which fields have differing contents, you can change the same and generate one invoice for multiple deliveries.

Thanks

G. Lakshmipathi

[Former Member · Accepted solution]

Greetings Balaji,

Kindly confirm where I enter the Invoice no. that has to be compared?

I didnt know that I had to look for a reason why the invoice split, so never looked. Is it possible to see that now or do you want me to do one more cycle and see the reason and post it to you?

If you are in Hyd., I can call you.

Thanks and regards.

VENKAT

[Former Member · Accepted solution]

Dear Lakshmipathi,

Sorry for addressing you as Balaji before, Plz dont mind.

VENKAT

[Lakshmipathi · Accepted solution]

Hi Venkat

Yes you can see the reason for split as explained above and do corrective action.

Meanwhile, I am in Chennai and of course I dont mind calling me with wrong name.

Thanks

G. Lakshmipathi

[Former Member · Accepted solution]

Hi again,

I did one more cycle and still it split my invoices into 2 for 2 deliveries of the same material and same ship to party and done on the same date with all the same info and parameters. When I saved the Invoice, it saved directly without any split analysis or may be i didnt know where to look (if so plz tell me where to check for that).

Just today I saw a similar question from Mr. Sunil Pawar under the caption 'Single Invoice with Multiple Deliveries' posted at 12.31 pm on 26.10.2007 that is today. He was talking about copy controls and the way he configured it (which i didnt understand). Then after 2, 3 replies he said ' Found solution'. Trying to find what it is, in the mean while plz plz some one tell me what to do to get one invoice with 2 (or more) deliveries with identical parameters.

Since it is a TAN item my friend suggested changing Billing Relavance from 'A' (Delivery related billing doc.) to 'K' (Delivery related invoices for partial quantity), which i did but no use. He wanted me to check the copy controls between Del Doc to Bil Doc., where in TAN he wanted me to put routine 305 or 315 which is not available in my system. It was coming 001 'Invoice split sample'.

What do I have to do to get one invoice??

Thanks again.

Yajee_venkat

[Former Member · Accepted solution]

Hi Venkat

From your post I come to know that you are trying to deliver one line item from a order into 2 deliveries and then trying to combine the same in one invoice.

I think I can relate to this. But before I give you a reply I need to know, if there is any particular criteria which your client is insisting on so that the billing can be combined.

I.e. only the combinations should be allowed for the same line items? Or the combination should be allowed for only for a particular distribution channel etc.

This will help me know whether you require any routine for this.

Regards

Sunil

[Former Member]

Thanks guys, found the answer in Copy controls.

Bye

[Former Member]

hi,

in the copy control from delivery to billing doc (item catg level) you need to maintain the requiremnt for the combining of invoices. in the requirement you define the basis for combining invoices.

saurabh