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Automatic clearing F.13 _not cleared in the first run but cleared in the second run

Sep 22, 2017 at 10:32 AM

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Former Member

Dear experts

When I test run F.13 for a GL account (Recoverable expense), among others, the following 3 items appeared in the list of "Documents that cannot be cleared".

By right, the two items highlighted in yellow should be cleared against each other.

Then I test run F.13 the second time. This time, I specified document 1800000257 and 9900006100 in the field Document Number. Unexpectedly, the 2 items were cleared this time.

I could not explain why it was like that. Do you have any explanation? Note that the clearing rule for GL account here is Assignment and Trading partner.

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1 Answer

Gustavo Vazquez Sep 22, 2017 at 12:39 PM
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Hi Tran,

Check OB74 for configuration.

F.13 has fields to match for clearing. In your case if only GL account was used, all documents would be considered but if you add doc N° or amount only the cleared documents will be used.

kind Regards

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Former Member

Dear Gustavo,

Thank you for your answer. I'm not consultant but the end user (I'm used to be an FI consultant before), so unfortunately, I don't have the access to check OB74. I just want to get the understanding before raising this issue to IT department (which may take a long time for them to reply). Per system documentation, the criteria used for GL account clearing are Assignment and/or Trading Partner.

Understanding that during my first run, all the documents would be considered as I did not input specific doc.numbers. However, by right, the two documents I highlighted in yellow should have been cleared during the first run as they have the same trading partner and same amount. Why could the system not recognize and clear the two documents?

That's the point I can't explain.

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Hi Tran,

You have 3 documents with the same Assignment and Trading Partner.

If you consider Amount (WRBTR) as an additional criteria then you could clear the 2 documents.

In your case you have -3000 (-2000 & -1000) and 2000. Change Assignment field in doc for -1000 and see if it clears the position.

Kind Regards

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