cancel
Showing results for 
Search instead for 
Did you mean: 

Output Types

Former Member
0 Kudos

What kind of output type can be configured for printing:

1) Credit Memo

2) Debit Memo

3) Master Bill of Lading

4) Pick List

5) Packing Slip

Also please make suggestions on smartforms that can be used if you know.

Accepted Solutions (0)

Answers (7)

Answers (7)

madhu_vadlamani
Active Contributor
0 Kudos

Hi Farah,

Please check in transaction NACE and it is description.

Regards,

Madhu.

Former Member
0 Kudos

Dear Dolly,

Credit Memo- RD00

Debit Memo- RD00

Picking List- EK00

Packing Slip- PL00

Hope it will help.

Regards,

Ashish

Former Member
0 Kudos

Hello Farah,

Standard Output types used

AF00 Inquiry

AN00 Quotation

BA00 Order

RD03 Cash sales invoice

RD00 CreditMemo

RD00 DebitMemo

PL00 Packing Slip

Z* Packing List & Bill of Lading (Need to create Z Output types)

Use NACE to configure output types.

Smart Forms

are used in SAP to create and maintain forms for mass printing. The Smart Forms offers the following advantages:

Ø Creating and maintaining forms require half the time.

Ø Adapting to forms without any programming techniques due to GUI.

Ø Web publishing using the generated XML output.

You can refer below link for smart form:

http://www.erpgenie.com/abap/smartforms_detail.htm

Reward if helpful.

Regards,

Priyanka

Former Member
0 Kudos

Hi

U can use transaction NACE to view all types of output for Application.

Here you can configure Output type for various documents required

Regards

Ramesh

Former Member
0 Kudos

HI Dolly

Output determination

What is output?

Output is communication. When we create a transaction in sales & distribution, and save the transaction we may have to communicate to the concerned business partner about the transaction.

Example;

Customer--Purchase Order-VA01 (Create sales Order)- save the sales order- send the order confirmation to the customer

Here the output is “ Order confirmation”

This output is sent to business partner-Customer-Sold to Party

Other Examples: Quotation, Invoice, Delivery note, Packing List

Output determination happens through Condition Technique.

Condition records are very important here. And these records contain answers to following questions.

a) What is the Output Type? Order confirmation or Invoice etc

b) Who is the recipient? A Sold-to-party or Payer etc.

c) What is the media? Take print out and send, or as email? Or Fax? Or EDI (Electronic data Interchange)

d) When output to be processed? Immediately when the transaction saved or scheduled to happen at particular Time etc

e) In which language the output to be prepared

Customization:

IMG—SD—Basic functions—Output Control

Output Determination

Output Determination using Condition technique

Maintain Output Determination for Sales Documents

Maintain output types

SAP provides standard Output types for sales, shipping, transportation and billing

Sales:

AF00 Inquiry

AN00 Quotation

BA00 Order

RD03 Cash sales invoice

RD00 CreditMemo

RD00 DebitMemo

PL00 Packing Slip

Each of this condition type has Repository data called Routines

a) Program---Program that reads data from tables (VBAK / many tables storing data pertaining header etc)

b) Form routine—Program used for creating layout

c) Form---Layout

The Output type has an Access sequence

Example: BA00 has access sequence 0010

Access sequence uses sales document type as the field under table 7

SAP provides standard Procedures, Copy the procedure and assign it to the Sales document Type

Select maintain output determination procedure

Position V10000 (Order Confirmation)

Select V10000 and Copy as

ZV1000 Kirlosakr Order Confirmation

Save

Assign output determination Procedure

Allocate Sales Document Header

Position ZKOR

Sales document Type Procedure

ZKOR ZV1000

Save

Now maintain Condition Records

SAP menu—Logistics—Sales & Distribution—Master data-Output--sales document

Create VV11

Sales Doc=ZKOR

Partner function=SP

Media=1 Printout

Date=4 immediately when saving transaction

Lang=EN

Now select Communication Tab

Printer= A000 virtual Printer

Save the Record

Create an order and check the Order Confirmation

Create VA01

Save

VA02- sales document—issue output to

Select BA00 and select Print review to see the Output

Outputs for shipping processes customization carried out under Logistics Execution

IMG Menu—Logistics execution—Shipping—Basic shipping Functions-Output Control-Output determination---

Maintain output determination for outbound deliveries

Std Delivery outputs

LD00 Delivery document

PL00 Packing List

Follow the same procedure, like in sales, Copy the std Procedure and assign to respective documents like Delivery document etc

Reward if useful to u

Former Member
0 Kudos

HI,

1) RD00-----Credit Memo

2) RD00------Debit Memo

3)PL00--- Packing Slip

The picking list & bill of landing doesn't have standard o/p type u have to create new o/p type & assign it to the o/p procedure. Create smart form & program for the corresponding & assign it to the o/p type,take help of ur abaper

Smart Forms

we use Smart Forms to create and maintain forms for mass printing in SAP systems. Besides using the printer for standard output you can also select the Internet (by using a generated HTML output), a fax, or e-mail as the output medium.

In addition to the tool, SAP delivers a selection of forms for central business processes. This includes forms in Customer Relationship Management (CRM) as well as in the applications SD, FI, and HR.

Smart Forms offers the following advantages:



· Creating and maintaining forms requiring half the time

· Adapting forms without any programming knowledge due to entirely graphical user interface

· Integrating input elements into the HTML output, which enables you to use a form in Internet applications as well

Note

Smart Forms replace SAPscript forms. SAPscript forms will still be supported in the future; you can use them without making any changes for years to come. You can even use SAPscript texts in the Smart Forms. Migration of SAPscript forms into Smart Forms is supported.

regards,

Arun prasad

Former Member
0 Kudos

HI Dolly

In SAP we can send the documents to respective partner functions through different transmission mediums. SAP uses condition technique to determine output t relevant partners with relevant transmission mediums. Output can be sent to for quotation, sales order, contract, delivery, billing, credit memo, debit memo etc

Out put determination procedure has a integration with technical module, as ABAPer’s has to write SMART forms and FORMS to print the output , that SMART form output can be send to relevant partner function through relevant transmission mediums.

Out put determination procedure for order confirmation: (V/30 or NACE)

a) Maintain condition table:

Path:

IMG

SD

Basic functions

Output control

Output determination

Output determination using the condition technique

Maintain out put determination from for sales document

Maintain condition tables

Maintain out put condition table for sales document

Here we define condition table

Ex: 007 – order type (sales order types)

Save it

b) Maintain output types:

IMG

SD

Basic functions

Output control

Output determination

Output determination using the condition technique

Maintain out put determination from for sales document

Maintain out put types

Here we define out put types

Ex: AF00 -- Inquiry

AN00 – quotation

BA00 – Order confirmation

BA01 – EDI odd response

KRML—Credit processing

LP00 -- Scheduling agreement

MAIL – Internal message

RD03—cash sales invoice

Choose BA00 copy it and rename as a ‘MA00’

click on details icon

click on display to change icon

then again choose ‘MA00’ click on details icon

Maintain data in general data tab

General data tab:

Access sequence: 0010(order type)

In IMG define access sequence and assign to the output type

Check access to conditions:

This indicator allows the system to read the condition records for output. If it is not been activated then system determines out put from customer master ex: By following out put determination procedure “DB0001”

Check cannot be changed:

This control specifies whether the out put can be changed or not

Ex: direct mailings can be changed during processing

Check multiple issuing:

This indicator allows the system to send the output multiply

Ex: sales order has been sent for 10 items again one item has been added to sales order so that business has to issue the new out put for sold to party with added line items. This indicator allows the system to send out put repeatedly.

Check partner independent out put:

During output processing when the indicator has not set then system allows only specific functions in specific partner functions

Don’t write processing:

This indicator determines whether system has to write processing log for output

Default values tab:

Dispatch time:

Ex: send immediately: when carry the application this indicator determines when the output should be sent.

Transmission medium:

Ex: print out

Fax

Telex

Internal send

EDI

Simple mail

Special function

Events (SAP business workflow)

Distribution (ALE)

Tasks (SAP business work flow)

Specify the transmission medium through which the output should be sent. (Ex: print output)

Communication strategy

Specify the communication strategy if you want to send the output externally

A) Time tab:

Check timing: (Periodic job not allowed)

This indicator allows the system to carry out print program periodically.

B) PRINT NEXT TAB):

Print parameter: Ex sales org.

Specify the print parameter.

Click on mail title & Text control button under dialog structure.

Here we assign title for the mail along with relevant text Ex:-EN (English)

Processing routines control button under dialog structure.

Here we assign programs form routines & form that are written by ABAPER, they they various transmission mediums.

Ex; - Transmission medium shortest program form routine

1 print out RVADOR entry

Click on position function control button here we assign relevant partner function to relevant transmission mediums

EX: print out: SP (Sold to party)

C) Maintain access sequences:

Here we define Access sequence.

EX: 0010 & Assign the condition tables to this output.

D) Assign out put types to partner function:

Here we assign output types along with transmission mediums to relevant partner functions.

EX: Out put type Transmission medium

MA00 1

“ 2

“ 6

“ A

MAIL 7

E) Maintain output determination procedure:

Here we define output determination procedure

Ex: V10000 - Order output

V05000 - Inquiry output

V06000 - quotation output

V10001 - Cash sales output

Choose output determination procedure EX; V10000, copy it& rename it as MA0000

Assign output type MA00 by going control date section.

Save it.

F) Assign output determination procedures;

Allocate sales document Header.

_ Choose sales document type OR & Assign output determination procedure i.e MA0000 & Assign output type MA00.

Assign sales document items.

-Choose item category TAN & Assign output determination procedure Ex: Ma0000

- save it & exit.

Maintain output records (vv11)

Path:

Logistic > S&D > Master data > output > sales document > VV11 – Create

Specify output MA00, Click on Key combination & specify sales document type (OR), partner function (sp) transmission medium (1) dispatch type (4) language (EN)

Click on communication button on application tool bar

Specify output device – LOCL or LP01

Check print immediately check release after output

Save it

Go to Va01 raise the sales order

Go to extra button output header edit.

Specify output type: MA00 partner function

Select line, click on communication methods

Specify logical destination

Check print immediately

Check release after output

go back save it & exit

Go to VA02, Go to Extras output header print preview

Check out (order confirmation

Output is a form of media from business to one of its business partners. The output can be sent to any of the partners defined in the document. Outputs are usually in the form of Order Confirmations, Freight List, Delivery Notes, Invoices & Shipping Notifications. Determining form of output is output determination

Types of Output: Print Output, Fax, Telex, E-Mail & EDI (Electronic Data Interchange)

PRINT OUTPUT:

SPRO- IMG- Basic Functions- Output Control- Output Determination- Output Det using Cond Tech- Output Det for Sales Documents & output det for billing documents.

Create Condition Table: select the field Sales Doc Type from field catalog & Save

Maintain Access Sequence: 4-digits code & description. Assign condition table to access sequence. Select Accesses line item and Go To Fields. Fields will display the fields we have selected in the condition table i.e. sales doc type.

Maintain Output Types:

AF00: Inquiry

AN00: Quotation

BA00: Order Confirmation

LD00: Delivery

Select BA00 & Copy & Rename. Give the same 4-digit code as given to acc seq.

You Can Maintain:

Languages of Output

Partners (to whom we want to send output)

Print Program- print specification

Sap Script- layout

Assign Output Types to Partner Functions: go to new entries & assign your output type to partner functions.

Maintain Output Determination Procedure: V10000 (Standard Procedure). Go to new entries & create your own 6-digit code with descp. Select the procedure & go to Control Data. Here mention the output type i.e. cond type & leave requirement and manual only columns as blank.

Determination Rule: link the 6-digit procedure code to doc types.

Create Condition Records: VV11. Select document type and click on Communication. Mention partner function, medium, time. Output device: LP01, Spool request Name: SD_003, Suffix 2: order_confir & flag on print immediately.

Once you press enter you will come across 2 key combinations:

Sales organisation/ Customer Number: fill SO, Customer No, Partner Function Abbreviation, Partner to whom the output should be sent, time, medium, language. {It contains: Sales Orgn, Customer, Partner Function (The abbreviated form of the name that identifies the Partner) (During output determination, the system determines the recipient of the output from the master record for the specified partner function. In this field, you can explicitly specify a recipient that will override the standard partner. There must also be a master record for the partner that is specified explicitly.), Medium, Time & Language.}

Order Type: Document Type, Partner Function (abbreviation), Partner, Medium, Time & Language.

rewards if it helps