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Backorders Error

Dears SAPers,

We need to use backorder processing but it is not working.

We don’t use availability check in the orders (we activated it in the deliveries), so, always when we created a sales order the system confirmed the quantity independently the ATPs. So, the real stock is reserve for that order. If we don’t have stock in the order we don’t realize, the system confirm the quantity always.

The problem is when we need to deliver an order that don’t have “real” stock reserved. In this case, we should be able to use backorder and change ATP quantities from one order to another.

We go to transaction V_RA. We select the material. Then we select the order and go to "backorders", but when we select "change confirmation" the system display the following message: "Please select a line that can be changed".

¿Why we can’t change the confirmation quantities?

¿It is OK to have the all the orders confirmed and want to use backorder?

Please, help us.

We will reward.

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4 Answers

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    Former Member
    Oct 09, 2007 at 07:38 PM

    Hi Emilio,

    Please find the complete notes on Back Order Processing which will help you.

    BACKORDER PROCESSING:

    Backorder processing is functionality in SAP where you can change the commitments and over-ride the blockage of stocks marked against sales documents/deliveries. For e.g. you receive an order from a very important customer for material "A" but

    the entire quantity of A is committed to another customer "B" via earlier sales orders and this is where BACKORDER processing helps you to change the commitment and shift stock due for B to A. This is the benefit of this functionality.

    It is processing all old pending orders which are not yet delivered due to non-availability of materials. Back order processing is functionality in SAP where you can change the commitments and over-ride the blockage of stocks marked against sales documents and deliveries.

    For ex: you receive an order from a very imp customer for material A but the entire qty of A is committed to another customer B via earlier sales orders and this is where back order processing helps you to change the commitment and shift stock back due for B to A

    OMIH - Checking rule for updating backorders

    OPJL - Define new checking rule

    OPJJ - Define scope of check

    V_RA - Backorder Processing

    Data selection:-

    Sold-to-party Customer code Mandatory

    Sales Organization Mandatory

    Distribution Channel Mandatory

    Division Mandatory

    Changed confirmed quantity :-

    Tick the material you want to changed and click the Backorder button

    Confirmed quantity that still can be changed are highlighted.

    V.15 - Backorder List

    Sales Organization Mandatory

    Distribution Channel Mandatory

    Division Mandatory

    Backorder processing, is nothing but confirming the schedule lines, which is not fully confirmed earlier.

    Co06- backorder processing,

    Va01- create the sales order for material -X,order qtty-100 ea,

    where as u have the stock for 70 ea only,

    as per the TOR and AC configuration system will give one more schedule line with next possible del date for the 30 ea qty.

    where as customer wants it one time delivery with full qty,

    in this mean time if we get the stock from cancelled sales orders, we allocate this stock to above sales order,

    nw go CO06,

    enter material n plant , n req'd fileds,

    select your order number,

    change the qty, as 100ea, and save,

    Now goto Va02,

    observe the scheudle lines,

    100 qty will be confirmed as on RDD(req del date),with one time delivery.

    For re_schedluling -we Use V_V2,

    allocating the stock from which is already assigned someother orders which has the low priority to the sales orders for high priority customers,

    -

    -


    Using backorder processing, you can list sales documents relevant for requirements for particular materials and confirm them manually. You can assign available-to-promise (ATP) stock to outstanding order quantities. In addition, you can withdraw already confirmed quantities and reassign them to different items.

    Backorder processing is only available for materials with individual requirements. Summarized requirements are usually used for materials sold in bulk quantities. Backorders for bulk products are not, as a rule, processed manually.

    The selection list enables you to display information about the requirements for the selected materials. You can then select and process individual sales documents directly from the list.

    Creating a List of Sales Documents for Backorder Processing

    To process backorders with a selection list, proceed as follows:

    In the initial screen, choose Logistics ® Sales and distribution ® Sales.

    Choose Environment ® Backorders ® Backorder processing ® SD documents.

    Enter you selection criteria (for example, the plant, sold-to party, purchase order number) and choose Program ® Execute.

    The system displays a list of the materials that meet your selection criteria. For each material, you the list provides the relevant information for each corresponding sales document (for example, the first delivery date, order quantity, confirmed quantity, and open quantity).

    You can branch directly from the selection list into the individual sales documents. In addition, you can display the status, the document flow, and any changes made to the document.

    Select the documents that you want to process and select from the following options:

    Environment ® Document to branch to an individual sales document

    Environment ® Document status to display the document status

    Environment ® Document flow to display the document flow

    Environment ® Document changes to see the changes

    Processing Backorders for Sales Documents

    Backorder processing from the selection list always takes place by material. This means that if you select several materials in the list, the system processes each one in turn.

    If you want to reschedule in order to update the sales documents before you process the backorders, note that this may adversely affect system performance. Whenever possible, carry out rescheduling in the background.

    To process backorders with a selection list, proceed as follows:

    Select the materials and sales documents in the selection list that you want to process and choose Edit ® Backorders.

    This overview displays the requirements and received quantities, the quantity confirmed until now and the cumlated ATP (available-to-promise) quantity (the required and received quantities in stock still available for use) for each selected material, requirements/received date and MRP (materials requirements planning) element (such as the sales order). The requirements date generated by the sales document matches the material availability date.

    Place your cursor on the MRP element that you wish to process and choose Edit ® Change confirmation.

    Note that you can only process the MRP elements for the lines that you selected in the list for which confirmed quantities exist. The MRP elements that you can process are highlighted. Deliveries cannot be processed as backorders so the overview does not contain any confirmed quantities for them. However, the system does take the size of the delivery quantities into account when calculating the ATP quantity.

    You reach the Backorder Processing: Change Confirmation screen where you can see the details of the MRP element you selected (in the Sales requirements section for sales documents). In addition to the order and item numbers and the material availability date, the following data is displayed for a sales order item:

    Field

    Description

    Open quantity

    Quantity not yet delivered

    Confirmed quantity

    Quantity that has been confirmed in backorder processing

    Total confirmed quantity

    Total quantity confirmed for the sales order items (if there is more than one schedule line for the item, this is the total of all confirmed schedule lines)

    ATP quantity

    Quantity available for outwards goods movements

    In the Sales requirements section, you can process the backorders in one of the following ways:

    Distributing ATP Quantities

    Redistributing Confirmed Order Quantities

    Choose Display to branch directly to the sales document.

    To distribute ATP quantities, proceed as follows:

    In the Backorder Processing: Change Committed Quantity screen, you can distribute some or all of the ATP quantity by entering a quantity in the Committed field in the Sales requirements section of the screen. This quantity fulfills some or all of the requirements for the backordered item.

    Choose Enter to display the updated requirements situation.

    Choose Copy to confirm the data.

    Choosing Backorder processing ® Save.

    If you selected more than one material in the selection list, the system automatically displays the next material you selected.

    Example of Distributing ATP Quantities

    140 pieces have been confirmed already for sales orders 14940, 14942 and 14981 in the unrestricted use stock. A backorder of 5 pieces exists for sales order 14943. Only 15 of the original order quantity of 20 pieces could be confirmed so the cumulative ATP quantity stands at 5.

    The backordered quantity of 5 pieces can be fulfilled from the (in this case identical) ATP quantity. You do this by entering 20 pieces to replace the original 15 in the Committed field and choosing Copy. The cumulative ATP quantity is now used up and stands at zero. Sales order 14943 is fully confirmed.

    Please Reward If Really Helpful,

    Thanks and Regards,

    Sateesh.Kandula

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  • avatar image
    Former Member
    Oct 10, 2007 at 04:43 AM

    HI Emilino

    Backorder Processing

    Backorder processing is a functionality in SAP where you can change the committments and over-ride the blockage of stocks

    marked against sales documents/deliveries. For e.g. you receive an order from a very important customer for material "A" but

    the entire quantity of A is committed to another customer "B" via earlier sales orders and this is where BACKORDER processing helps you to change the committment and shift stock due for B to A. This is the benefit of this funtionality.

    OMIH - Checking rule for updating backorders

    OPJL - Define new checking rule

    OPJJ - Define scope of check

    V_RA - Backorder Processing

    Data selection:-

    Sold-to-party Customer code Mandatory

    Sales Organization Mandatory

    Distribution Channel Mandatory

    Division Mandatory

    Changed confirmed quantity :-

    Tick the material you want to changed and click the Backorder button

    Confirmed quantity that still can be changed are highlighted.

    V.15 - Backorder List

    Sales Organization Mandatory

    Distribution Channel Mandatory

    Division Mandatory

    To work on Backorder processing,

    TOR and Availability check should be fine tuned.

    after that ,

    1) Create sales order for which for material - X ( say the stock of mat- X = 100ea) for the order of 70 ea, based on the RDD , del date wil confirm and save

    now

    2)create a sales order for high priority customer for the same mat-X with qtty 50 ea, here u wont have enough stock to deliver on time of customer's RDD.

    so u ll get multiple schedule lines.and save it.

    Now u want to confirm and deliver the whole ordered qtty for high priority customer,by using backorder processing u can re-allocate the mat-X from ur previous sales order to the 2nd sales order.

    CO06,enter Material , plant , cheking rule , choose continue

    here u ll observe the above 2 sales orders,

    select first sales order, and reduce the qtty ,which u req'd( here 20 qtty) ,continue and save it.

    no goto VA02, enter 2 nd sales order num, chek the confirmed del date in item-schedulelines,

    all the ordererd qtty will be confirmed on customer's RDD , complete delivery.

    system allocates remaining qtty which we reduced the 1st customer's order qtty will be allocated to high priority customer.

    Reward if useful to u

    Message was edited by:

    narendran vajravelu

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  • Oct 10, 2007 at 05:08 AM

    Emilio,

    BACKORDER PROCESSING:

    Backorder processing is functionality in SAP where you can change the commitments and over-ride the blockage of stocks marked against sales documents/deliveries. For e.g. you receive an order from a very important customer for material "A" but

    the entire quantity of A is committed to another customer "B" via earlier sales orders and this is where BACKORDER processing helps you to change the commitment and shift stock due for B to A. This is the benefit of this functionality.

    It is processing all old pending orders which are not yet delivered due to non-availability of materials. Back order processing is functionality in SAP where you can change the commitments and over-ride the blockage of stocks marked against sales documents and deliveries.

    For ex: you receive an order from a very imp customer for material A but the entire qty of A is committed to another customer B via earlier sales orders and this is where back order processing helps you to change the commitment and shift stock back due for B to A

    OMIH - Checking rule for updating backorders

    OPJL - Define new checking rule

    OPJJ - Define scope of check

    V_RA - Backorder Processing

    Data selection:-

    Sold-to-party Customer code Mandatory

    Sales Organization Mandatory

    Distribution Channel Mandatory

    Division Mandatory

    Changed confirmed quantity :-

    Tick the material you want to changed and click the Backorder button

    Confirmed quantity that still can be changed are highlighted.

    V.15 - Backorder List

    Sales Organization Mandatory

    Distribution Channel Mandatory

    Division Mandatory

    Backorder processing, is nothing but confirming the schedule lines, which is not fully confirmed earlier.

    Co06- backorder processing,

    Va01- create the sales order for material -X,order qtty-100 ea,

    where as u have the stock for 70 ea only,

    as per the TOR and AC configuration system will give one more schedule line with next possible del date for the 30 ea qty.

    where as customer wants it one time delivery with full qty,

    in this mean time if we get the stock from cancelled sales orders, we allocate this stock to above sales order,

    nw go CO06,

    enter material n plant , n req'd fileds,

    select your order number,

    change the qty, as 100ea, and save,

    Now goto Va02,

    observe the scheudle lines,

    100 qty will be confirmed as on RDD(req del date),with one time delivery.

    For re_schedluling -we Use V_V2,

    allocating the stock from which is already assigned someother orders which has the low priority to the sales orders for high priority customers,

    -

    -


    Using backorder processing, you can list sales documents relevant for requirements for particular materials and confirm them manually. You can assign available-to-promise (ATP) stock to outstanding order quantities. In addition, you can withdraw already confirmed quantities and reassign them to different items.

    Backorder processing is only available for materials with individual requirements. Summarized requirements are usually used for materials sold in bulk quantities. Backorders for bulk products are not, as a rule, processed manually.

    The selection list enables you to display information about the requirements for the selected materials. You can then select and process individual sales documents directly from the list.

    Creating a List of Sales Documents for Backorder Processing

    To process backorders with a selection list, proceed as follows:

    In the initial screen, choose Logistics ® Sales and distribution ® Sales.

    Choose Environment ® Backorders ® Backorder processing ® SD documents.

    Enter you selection criteria (for example, the plant, sold-to party, purchase order number) and choose Program ® Execute.

    The system displays a list of the materials that meet your selection criteria. For each material, you the list provides the relevant information for each corresponding sales document (for example, the first delivery date, order quantity, confirmed quantity, and open quantity).

    You can branch directly from the selection list into the individual sales documents. In addition, you can display the status, the document flow, and any changes made to the document.

    Select the documents that you want to process and select from the following options:

    Environment ® Document to branch to an individual sales document

    Environment ® Document status to display the document status

    Environment ® Document flow to display the document flow

    Environment ® Document changes to see the changes

    Processing Backorders for Sales Documents

    Backorder processing from the selection list always takes place by material. This means that if you select several materials in the list, the system processes each one in turn.

    If you want to reschedule in order to update the sales documents before you process the backorders, note that this may adversely affect system performance. Whenever possible, carry out rescheduling in the background.

    To process backorders with a selection list, proceed as follows:

    Select the materials and sales documents in the selection list that you want to process and choose Edit ® Backorders.

    This overview displays the requirements and received quantities, the quantity confirmed until now and the cumlated ATP (available-to-promise) quantity (the required and received quantities in stock still available for use) for each selected material, requirements/received date and MRP (materials requirements planning) element (such as the sales order). The requirements date generated by the sales document matches the material availability date.

    Place your cursor on the MRP element that you wish to process and choose Edit ® Change confirmation.

    Note that you can only process the MRP elements for the lines that you selected in the list for which confirmed quantities exist. The MRP elements that you can process are highlighted. Deliveries cannot be processed as backorders so the overview does not contain any confirmed quantities for them. However, the system does take the size of the delivery quantities into account when calculating the ATP quantity.

    You reach the Backorder Processing: Change Confirmation screen where you can see the details of the MRP element you selected (in the Sales requirements section for sales documents). In addition to the order and item numbers and the material availability date, the following data is displayed for a sales order item:

    Field

    Description

    Open quantity

    Quantity not yet delivered

    Confirmed quantity

    Quantity that has been confirmed in backorder processing

    Total confirmed quantity

    Total quantity confirmed for the sales order items (if there is more than one schedule line for the item, this is the total of all confirmed schedule lines)

    ATP quantity

    Quantity available for outwards goods movements

    In the Sales requirements section, you can process the backorders in one of the following ways:

    Distributing ATP Quantities

    Redistributing Confirmed Order Quantities

    Choose Display to branch directly to the sales document.

    To distribute ATP quantities, proceed as follows:

    In the Backorder Processing: Change Committed Quantity screen, you can distribute some or all of the ATP quantity by entering a quantity in the Committed field in the Sales requirements section of the screen. This quantity fulfills some or all of the requirements for the backordered item.

    Choose Enter to display the updated requirements situation.

    Choose Copy to confirm the data.

    Choosing Backorder processing ® Save.

    If you selected more than one material in the selection list, the system automatically displays the next material you selected.

    REWARD IF U FINDS THIS AS HELPFUL..

    Regds

    MM

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  • avatar image
    Former Member
    Oct 10, 2007 at 01:10 PM

    Dears SAPers,

    I did all what you said but when I choose in the backorder screen the line to change the quantity the system displays a message: "Please, choose a line that can be changed".

    ¿Why this error happens?. ¿Why I can´t change the quantities?.

    We are not using availability check in the sales orders, so that, all the quantities are confirmed, when, there is no real stock in the warehouse. ¿Do we have to use availability check in the sales orders to use backorders?.

    Thanks a lot,

    I will reward if is helpful

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    • Former Member

      Hi

      I also got similar messages when I tried to change quantities. This is what I did -

      1)t-code - V_RA

      2)give material, plant and any other relevant selection criteria and execute

      3)you get a list of all orders in backorder

      4)press "select all" (F9)

      5)press "backorders"

      6)the MRP elements that are highlighted can be changed manually

      7)click on any highlighted line - the details are displayed at the bottom of screen

      8)change quantity, press OK and save

      The may be for teh reason that you are not selecting all orders in step .

      regards

      Koustav