Vendor Master: W-9 Tracking & Withholding Recipient Type Field

[Former Member]

We are looking for a way to systematically track: (1) Whether a vendor should have a W-9 or W-8 on File (Charitable/Governmental vendors we do not require W-9)

(2) Whether the vendor already has a W-9 or W-8 on File, if it is required.

We are thinking of using the Withholding field Recipient Type (LFBW-QSREC), as the type of vendor generally defines whether the vendor should or should not have W-9 information.

However, vendors require tax ID to define withholding, which we do not have on file for Charitable or Governmental vendors. Message MM 899 (No tax Numbers maintained for Withholding tax) errors if we do not maintain Tax ID for vendors with Withholding.

My questions are:

(1) Is there any standard field to track W-9 Requirement & Status? (we attach W-9 to the vendor in OAWD.)

(2) If not, is it advisable to use the Recipient Type field to track this for US Vendors? Or would it be better to create custom fields for this?

(3) How should we remove this message (which is a generic customizable message so may cause issues to set to informational or warning in all cases)

Thank you,

Madelyn

[TammyPowlas · Accepted solution]

We track the tax numbers in LFA1-STCD2 field; assuming you get the W-9 and populate the tax number field that is a good way to track; we also track the W-9 as an attachment

See this wiki: https://wiki.scn.sap.com/wiki/display/ERPFI/1099+MISC+Reporting-US+Withholding+tax

There should be a way to turn off the message - could you use the image icon and upload a screen shot?

[Former Member · Accepted solution]

Thanks, Tammy!

We actually found out that we were generating the tax message text & triggering the message through custom ABAP - we've therefore been able to change it through custom ABAP.