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Auto PO process PR quantity change manually then use ME59N to convert into PO

Sep 08, 2017 at 06:24 PM

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Hi.

Auto PO process is maintained, In material master, Auto PO check and special procurement key maintained to buy material from cross company plant AA19 (Inter company STO), Vendor master Auto PO cheked, Source list is maintained with one source AA19 plant, Info record is maintained with price.

MRP generated PR and Thru ME59N convert the PR in PO.

Problem arises when customer order is for 100 qty and MRP generated PR for 100 qty but user has changed the quantity to 200 and save the PR. then go to ME59N and try to convert PR into PO, PR converted in to PO but with zero net price and "Free" indicator checked. ( It means that system is asking to check IR indicator in Invoice tab at Item Detail). why system is not taking the price and from where Free indicator is checked?

If system generate MRP PR and if I will change quantity and then go to ME21n and take reference to MRP generated PR which I changed Quantity, system showing net price is blank with Free check indicator.

Is system behavior is correct

Thanks

Shyam

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6 Answers

Dibyendu Patra Sep 10, 2017 at 12:39 PM
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What is the source of your price determination?

Check these below OSS notes

1872221 - T-code ME59N : 'Invoice Receipt' (field REPOS) indicator manually changed in Purchase Requisition is not transferred to Purchase Order

393367 - Price is not transferred from Preq to PO

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Thanks for your response Dibyendu , I will elaborate furthermore.

Using Source list and I mentioned the plant a single source

It is inter company STO process which is automated thru Auto PO process.

If user will not change the price then PR price (Valuation Price) will go into PO and Thru ME59N we can convert- It is working fine

If user changed the Quantity or Price in PR and convert PR to PO thru ME59N, system is not showing condition tab in PO and free item check automatic placed by system, I can see that IR indicator is unchecked by system if user made changes in Qty/Price in MRP generated PR.

Thanks

SK

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You didn't explain about your source of pricing.

Are you using the valuation price as po price? Is there any source determination e.g. info record or contract?

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Thanks for your reply

So if no manual intervention (no Price/quantity change done by user) in MRP generated PR (STPR) and convert the same into PO thru ME59N then net price is coming in PO from Info record.- (This is auto PO process and it is working fine ).

Valuation price as a PO price- Problem comes when MRP is generated PR and user change the valuation Quantity or price in PR and convert the PR into PO thru ME59N then system will show PO with zero price....here user wants that system should take valuation price of PR into PO when he converts PR thru ME57N to PO but system is not taking changed valuation price in PO. system is showing blank in Net price field and put "free" indicator

Thanks

SK

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Check the changes log of requisition. Are there any extra changes made during quantity changes.

Check is there any enhancement activated for the Requisition or Purchase Order from report SNIF.

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Thanks Dibyendu

User has changed the price, Quantity and delivery address number

Developer is checking the enhancement related to PR and PO

for FYI, it is working fine if I used ME59 t code. but when I used ME59N it is not giving desired result.

EBAN-REPOS is coming blank in case of Item category U in PR, as it is Cross company stock transport order

Thanks

SK

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Invoice receipt is not accepted for intra company STO.

If ME59 is running fine , then look into the OSS note 1872221 for alternative e.g. price transfer.

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Thanks for your reply

It's not intra company, it is inter company STO, and when MRP generate the PR, invoice receipt indicator is not visible in PR and in table EBAN , Field REPOS is empty.

Price Transfer is already implemented and user is using the same but in this case ( Automatic PO process when MRP generate PR for Stock transfer and user change the PR quantity/price and try to convert PR into PO thru ME59N, system is taking the changed quantity in PO but net price field is coming blank with free indicator checked.

If I use t-code ME59, system is taking quantity and price both in PO.

system behavior is correct ?

Thanks

SK

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As this oss note 1872221 says either use ME59 or use the price transfer.

As your ME59 is fine, then there must be some issue with the price transfer. Check the setting from oss note 1872221 and 393367.

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Thanks Dibyendu for your reply, I checked both the notes and customization is proper, ME59 is working fine and give desired result.

I can see that MRP is creating the PR with item category U, because of item category U, EBAN-REPOS field coming empty, and because of this field empty, when try to convert PR to PO, system is making Free check indicator and net price filled with zero.

Thanks

SK

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I have already said that in case of item category U, invoice receipt is not required as this is intra conpany sto.

But you are saying that this is inter company STO. so first you need to identify why is item category coming U?

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Thanks for your reply

This is not Intra company, this is inter company STO with Auto PO process is setup.For PR document type NB, U is allowed in customize settings of document type of document-type-nb-pr.jpg PR.

So are telling I should remove U from Here ?

Thanks

SK

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Why do you need item category U for inter company STO ?

Read this document first, then set up your inter company STO https://blogs.sap.com/2013/09/05/inter-company-sto-with-sd-delivery-billing-liv/

Check the screen shot of PO creation.

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In addition to above, if I removed U it from Document type NB for PR, and Special procurement Key from the Material master still MRP creating the PR with Item category U.

Thanks

SK

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I checked and found that if I removed special procurement key and Source list, Item category U is not coming in MRP generated PR. If any one of above present for that material, system will give Item Category U in MRp generated PR

My question is if I will remove both (Source list and Special procurement Key), how can system generate STPR?

Thanks

SK

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Thanks for you response

I checked the Inter company configuration and it is as per the blog you mentioned. Additionally it is set auto PO process which required source list assigned to it, if source list present then MRP will create PR with item category U

Thanks

SK

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Jürgen L
Sep 11, 2017 at 01:15 PM
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If the user changed the price to zero then of course he is forced to remove the invoice receipt indicator, which in turn hides the condition tab.

If the user just change the price from 10 to 9 then the described effect should not happen and you either faced a SAP bug or the bug is caused by own developments .

Please check the change log in ME53N and also check weather the invoice receipt indicator is still there.

And if the invoice receipt indicator is listed in the change log then please read the OSS note 1872221 as already suggested by Dibyendu.

If you dont know how to access OSS notes then please ask your supervisor and others in your team or search the community.

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Thanks Jurgen for your reply.

User inserting the price more than zero.

Invoice Receipt indicator is not coming in Valuation tab of PR

I Know how to access the OSS note

Thanks

SK

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what does "Invoice Receipt indicator is not coming in Valuation tab of PR" actually mean?

was it there earlier?

Is is listed in the change log?

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IR indicator was not ther earlier when MRP generated PR

In change log user has changed the Price and no IR indicator is ther in ME53N

one more point is when converting the PR to PO thru MD04 manually, system is giving warning "Cross company code stock transfer: Check IR indicator" in PO screen

Thanks

SK

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Jürgen L
Sep 11, 2017 at 03:07 PM
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This message ""Cross company code stock transfer: Check IR indicator" is MEPO106.

So the question is basically why is the price from the beginning zero?

How is your price procedure, is it based on the material price with a surcharge?

Is the material price still zero when the MRP is already executed?

Did the user eventually change the document type from UB to NB too?

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Thanks Jurgen for your reply

Question is when user made any changes in system generated PR and convert into PO, why system is showing net price field blank ?

How is your price procedure, is it based on the material price with a surcharge?

It is a gross price with cash discount

Is the material price still zero when the MRP is already executed?

If no manual intervention in MRP generated PR, and convert it ME59N then net price is coming in PO from Info record.- This is working fine.

Did the user eventually change the document type from UB to NB too?

User did not touch the document type , He always used NB for this process.

I read the recommendation at below URL saying that "Automatic processing is recommended if you have a well-maintained system in which it is likely that the majority of requisition items can be converted into follow-on documents without manual intervention"

https://help.sap.com/saphelp_erp60_sp/helpdata/en/a8/7fb65334e6b54ce10000000a174cb4/frameset.htm

User is changing quantity/price in MRP generated STPR

Thanks

SK

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The purchase requisition has basically the valuation price from the material master and not a purchasing price from an info record.

IF you want the purchase requisition price become the price of the PO then you have to do the customizing as explained in the OSS note. which would also carry over the invoice receipt indicator. (for which you still have not given a clear answer whether it is available in the change log)

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Thanks Jurgen for your response

I know PR valuation price comes from Material Master, I mentioned that If no manual intervention (no Price/quantity change done by user) in MRP generated PR (STPR) and convert the same into PO thru ME59N then net price is coming in PO from Info record.- (This is automated process and it is working fine ).

Problem comes when MRP is generated PR and user changed the PR Quantity and convert the same in to PO thru ME59N then system will show PO with zero price

OSS note customization is already implemented and PO price field is set "2 As net price"

Also IR indicator is not available in change log.

Thanks

SK

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Jürgen L
Sep 11, 2017 at 06:45 PM
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Just to wrap up again:

the invoice receipt indicator is in the PR before the quantity gets changed and it is still in the PR after the quantity was changed, but it is not copied to the PO when created with ME59N.

Is the quantity copied correct?

Are you in a AFS system or any other Industry solution?

How is the result if you use ME59?

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Jürgen L
Sep 11, 2017 at 08:14 PM
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This sounds all very weird. I have no insight into IS-Oil, just know that ME59 and ME59N are both available, price adoption and invoice indicator adoption from purchase requisition is done in ME59 automatically while it depends on customizing for price adoption in ME59N

That not even the quantity is taken over is totally confusing, from where should it take the old quantity? This must either be IS-Oil specific or homemade, I can't imagine that ME59N is taken it from the change history.

I add this question to IS-OIL tag, maybe someone is around there who has some deep knowledge there. Based on what you said I would recommend to get in touch with SAP Support.

I personally would first investigate why EBAN-REPOS is empty from the beginning. What is in the item category of the requisition and what in the PO, was it changed in the requisition? Was it U (or 7 in the table) in the requisition and is blank ( 0 ) now?

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Thanks for your response Jurgen

If I change Price/ quantity or both in MRP generated PR and use ME59 t-code, system is taking correct changes ( Quantity/Price) in PO, it is working fine and give desired results, but my question is it is correct behavior.

from where should it take the old quantity?

- If I use t- code ME59N it is taking initial original quantity from PR in PO and zero price with free check indicator.If I use ME59 t-code, system is taking the quantity which I changed, which is correct and price is also correct.

In PR EBAN-REPOS is coming empty when MRP generated PR.

What is in the item category of the requisition and what in the PO?

- Item Category in PR is U (stock transfer) and in PO it is blank (Standard).

was it changed in the requisition?

- No User is not changing Item category in PR or in PO.

Was it U (or 7 in the table) in the requisition and is blank ( 0 ) now?

- when PR created it was U, user didn't touch it and when converted in to PO it is Blank Standard, user didn't touch here also.

Thanks

SK

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In MRP generated PR (STPR), no GR/IR indicator is visible on valuation tab of item details for automatic PO process for cross company stock transfer order, please see attached screen shot.no-ir-indicator.jpg

Thanks

SK

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Khatri Shyam Sep 11, 2017 at 07:37 PM
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Thanks for your reply Jurgen !

In my system invoice receipt indicator is not available before and after change of PR quantity, even If i create a manual STPR, invoice receipt indicator is not coming in PR.

Is the quantity copied correct?

- Quantity is copied is not correct. PR qty 6000 LBs , Changed to 8000LBs, after Using ME59N it is copied 6000LBs

Are you in a AFS system or any other Industry solution?

- No AFS or Retails system , we are using Oil & Gas

How is the result if you use ME59?

- If I use ME59, Price & quantity both is coming correct.

So user need to use t- code ME59 if they do manual changes in PR and if no change in PR then he can use ME59N.

Why system is not doing the same thing thru ME59N, I can understand it is standard design of SAP

Thanks

SK

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