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Former Member

PO without material master

Dear experts,

Please explain me, while creating a PO withou material master,

I have assigned cost centre as Item category and material txt,

In configuration I havn't assinged pv key and valuation class,

whether system automatically select G/L account, or I have to assing G/L account?

thanks and regards,


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3 Answers

  • author's profile photo
    Former Member
    Posted on Sep 28, 2007 at 06:12 AM

    Creating a PO - Without a Master Record

    If no material master record exists for the material you wish to order (for example, in the case of

    non-stock material), proceed as follows:

    1. Choose Purchase order___Create __Vendor known.

    2. On the initial screen, enter the relevant data or change existing values, as necessary.

    3. Press ENTER to call up the item overview.

    4. Enter the following information:

    – Material

    Leave the Material column blank. Enter a short description of the material in the Text

    field and the material group in the Material group field.

    – Price

    If you first enter the vendor’s gross price per unit and then conditions for the item

    (Item __Conditions), the system will automatically replace the gross price you

    entered with the net price.

    You can also enter the net price (the price after taking discounts and surcharges into


    If you leave the field empty and then press ENTER, a dialog box appears. Here you

    must enter either the price or the number of the info record containing conditions for

    the item.

    For more information on this topic, refer to the section

    – Price unit/order price unit

    If the specified price relates to a unit that differs from the order unit, you can enter

    the order price unit (OPUn column) and the price unit (per column) here. After

    pressing ENTER, you can specify the conversion factor on the item detail screen (if

    one has not already been defined in the system).

    For more information, refer to the

    – Delivery date

    – Plant/storage location

    5. Check the following where appropriate:

    – Item data (item detail screen)

    _ Document header data (header detail screen)

    – Texts for the item (Item __Texts___Text overview)

    If the text does not have the status N, you can change it.

    (For more information, refer to the section

    – PO header texts (Header __Texts___Text overview)

    1. Choose Item _ Account assignments to enter additional account assignment data (for

    example, the number of the G/L account). (For further information, see

    Choose Header __Conditions to display the effective value of the purchase order.

    2. Save the purchase order.


    The purchase order is created in the SAP System. In order that the information in the purchase

    order can be transmitted to the vendor, the system generates a message for the PO. How to

    transmit the message to the vendor is described in the section

    Check this one may be helpful.



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  • author's profile photo
    Former Member
    Posted on Sep 28, 2007 at 06:12 AM

    Hi Govardhan,

    When you are creating a PO w/o material master , the scenario is procurement for consumption. Since you have maintained the Costcenter as the item category, you need to mention the G/L account and cost center in the account assignment tab.

    Hence the postings are taken care of.

    Hope your query is addressed.



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  • author's profile photo
    Former Member
    Posted on Sep 28, 2007 at 06:19 AM

    You will have to specify the G/L account and Cost Center both for this scenario. Since though the cost center will tell which category or group the expense or purchase belongs to in the oprganisation, the G/L account will speicfy the kind of expense that it is..........

    Reward points if useful

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