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How to make payment to Vendor Air Ticket) before the business trip is completed?

Sep 06, 2017 at 07:12 AM

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Existing Process in Travel Management:

1. Employee Creates the Travel Request (TRIP), with Advance (if any).

2. Finance Division Approver Approves the Travel Request (If Advance exists), Advance Amount is Transferred to FI and Advance Paid to Employee using FI Module.

3. Employee Completes the Business Trip.

4. Employee Enters all the receipts / expenses (including third party vendor Air Ticket Invoice) using PR05.

5. Finance Division Approver Approves the Travel Expense Report.

6. All the receipts / expenses (including third party vendor Air Ticket Invoice) of Travel Expense Report are Transferred to FI using Night Batch Jobs (for PREC, PRFI and PRRW) .

7. Payments are made to Employee (for Employee Paid Expenses) and third party vendor (for Air Ticket Invoice, Company Paid) using FI Module F110 - Auto Payment Run.

Required Process (additional steps):

2A) Employee Enters third party vendor Air Ticket Invoice using PR05.

2B) Finance Division Approver Approves the Travel Expense Report.

2C) Expenses for third party vendor Air Ticket Invoice of Travel Expense Report are Transferred to FI using Night Batch Jobs (for PREC, PRFI and PRRW) .

2D) Payments are made to third party vendor (for Air Ticket Invoice, Company Paid) using FI Module F110 - Auto Payment Run.

Note : continue with Steps 3) ~ 7) above. Exclude third party vendor Air Ticket Invoice (as it is already paid).

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