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Import Po procudure

Former Member
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Hi

Give detail Import Po procedure

jack

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Answers (2)

Answers (2)

sailaja_vadlamudi
Contributor
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Hi

Commercial Invoice for Japan (FJCI)

Definition

A legal document containing information on a foreign trade transaction between a Japanese exporter and a foreign customer. The commercial invoice includes information on the contracted goods, quantities, unit prices, amounts, trading terms, forms of payment, and other details pertaining to the safe transport of goods to the importer’s country.

The commercial invoice for Japan uses output type FJCI.

Use

The commercial invoice is the basis of all export procedures and customs declarations during export and import customs clearing. It is also a major document certifying valid sales when negotiating with financial institutions, and it serves as a reference when applying for insurance. The exporter may issue multiple copies of the commercial invoice depending on the requirements of a particular export transaction.

The Japanese government does not prescribe a format for the commercial invoice, but it must include the details required by the Customs Bureau of Japan regarding the sale and transport of the goods. The commercial invoice printed from the SAP System meets the Customs Bureau of Japan’s requirements and you can use it as printed.

Structure

This section describes the commercial invoice’s fields and its technical characteristics.

Fields in the Printed Commercial Invoice

The commercial invoice’s first page contains both header and item information. Subsequent pages contain only item information, the invoice number, the invoice date, and the page number.

The table below describes the invoice’s fields.

Field

Description

Shipper

The name and address maintained in the company code.

Consignee

The name and address of the sold-to party.

If a letter of credit is assigned to the invoice, the name of the opening bank appears in this field.

Notify Party

The name and address of the ship-to party.

If a letter of credit is assigned to the invoice, the name and address of the ship-to party maintained in the letter of credit appears in this field.

Invoice Date and Number

The document date from the invoice or pro forma invoice.

Invoice or pro forma invoice document number. “/1” after the invoice number indicates that the page is the printed invoice’s first page.

Consignee Order Number

Taken from the sales order and passed on to the invoice or pro forma invoice.

This field shows only a single customer PO number from a single sales order. If an invoice is composed of multiple sales orders (with different PO numbers), the text AS ADDRESSED appears in the field.

Customer PO numbers appear with their corresponding line item.

ETD on or about

The goods issue date on the delivery document.

Port of Departure/Port of Arrival

The customs office of exit and entry maintained in the foreign trade view of the header in both the invoice and delivery document.

Vessel Name

The mode of transport ID maintained in the foreign trade view of either the delivery document or invoice.

Payment Terms

The Payment terms field in the invoice header.

This field can display up to 3 lines of payment terms text maintained in table T052. If a letter of credit is assigned to an invoice, this field displays data from the letter of credit.

Incoterms

Incoterms 1 and 2 in the invoice header data.

Item Description

The sales text for the material maintained in the material master.

If the commodity code (HTS code) is maintained in the material master, the invoice, or delivery document, the code appears immediately below the item.

Quantity

The quantity of each material in the invoice.

Unit Price

The unit price (PR00) of the material.

Amount

The result of multiplying the item’s unit price by its quantity.

The output program computes this field.

Remarks

The header text of the invoice document.

The header text type is pre-customized with text ID FJCO. This field can display up to 2 lines of 70 alphanumeric characters each.

Shipping Marks

Contains the following 5 lines:

· Line 1: PO number from the sales order

When multiple PO numbers exist, the SAP System omits this line and prints PO numbers with each item.

· Line 2: Customer name

This name comes from the third line of the customer name (Name 3) in the customer master. If Name 3 is not maintained, the system prints the first line (Name 1) of the customer name.

· Line 3: Port of arrival

The port comes from the invoice’s header data.

· Line 4: Shipping unit ID

This data comes from the packing data in the delivery document.

· Line 5: Country of origin

Signature (Company Name)

The first line of Company Code Name in table T001.

If an invoice document contains items with different countries of origin, the system prints the country of origin ID with each line item in the invoice.

Technical Characteristics of the Commercial Invoice

The table below lists the technical characteristics of the commercial invoice for Japan.

Characteristic

Value

Form routine

LV55EF11

Global data

FJCI-V55ET005

SAPScript layout set

SD_EXPORT_FJCI

Communication structure

V55EFJCI

The table below maps the fields on the printed commercial invoice to segments and fields in the IDoc EXPINV02.

Field in printed invoice

Field in IDoc

Shipper Name

Company Code

Name Text

Shipper Address

Company Code

Address Text

Consignee Name

Partner Data (AG)

Consignee Address

Partner Data (AG)

Notify Party Name

Partner Data (WE)

Notify Party Address

Partner Data (WE)

Invoice Date

Billing Document Date

Invoice Number

Billing Document Number

Page Number

Invoice Page No.

(Computed in SAPScript)

Consignee PO No.

Purchase Order No.

ETD

(Shipment Date)

Requested

Delivery Date

Port of Departure

Office of Exit

Port of Arrival

Office of Destination

Vessel Name

Mode of Transport ID

Payment Terms

Payment Terms

Incoterms

Incoterms Part 1

Incoterms Part 2

Item Number

Item Number

Item Description

Item Description

Item Quantity

Invoiced Quantity

Item UoM

UoM

Item Unit Price

Net Value (PR00)

Item Currency

Currency

Item Line Amount

Computed

Total Quantity

Computed

Total Amount

Computed

Remarks

Header Text (FJCI)

Sail

Former Member
0 Kudos

Hi jack

Find info from one of SDN thread

1)Create Vendor and give Order Currency(USD,JPY Etc) in XK01.

2)Create Material Master and give appropriate Description Because Users shoud Identify Correct Mtrl Or Activate Split valuation.

3)Create Import Purchase order for Import Vendor with separete Document type and Purchasing group.

4)Mention Duty rates (CVD,Customs,Cess on CVD,cess on Customs,HSC on CVD,HSC on Customs and ADC) and Don't forget to mention Custom Vendor In Duty rates condition type.

5)MIRO Customs Invoice,U can Invoice in Vendor Currency as well as Indian Currency.

6)Recieve the Material Through MIGO,If you Currectly maintaining Customizing of Excise Duties at the Time of MIGO u can take credit for CVD,Cess on CVD,HSC on CVD and ADC and rest of all add to ur material cost.

7)In MIGO u can Capture the Excise invoice and in J1IEX post the Excise invoice.

8)After Recieving the goods and Payment to the Costoms raise a Invoice for Main Vendor.

Vishal..