Display quotation for 20 people

Hi Gurus,

Is there a way to give a link to a quotation document in notification in email.

Now we do have a workitem which displays the quote, but the thing is there are twenty people who get the workitem, if one works the workitem would disappear from other people(standard). I donot want that to happen.

Bottom line : Notification or workitem, by which all 20 people can view the quotation. The object which Iam using is BUS2031.

Regards,

Sukumar.