Skip to Content

Automatic mail generation after shipment creation

Hi all

I would like to know how to do automatic mail generation. Requirement is, whenver a shipment is created, a mail has to be triggered to customer automatically containing the details of the shipments( like arrival date). is this can be done.

Add a comment
10|10000 characters needed characters exceeded

Related questions

2 Answers

  • Best Answer
    author's profile photo Former Member
    Former Member
    Posted on Sep 12, 2007 at 09:11 AM

    hi,

    this can doen by using output determination

    <b>

    step invloved in o/p det:</b>

    Output Determination Configuration

    Sales order confirmation

    1. Maintain output types (Transaction: V/30 or Sales & Distribution -> Basic Functions -> Output -> Output determination -> Output proposal using the condition technique -> Maintain output determination for sales document -> Maintain output types)

    1.1. Select and copy BA00 to ZA00

    1.2. Access sequence 0003 (Sales org / customer). If one of these is not suitable then you need to maintain condition tables

    1.3. Change Transm. Medium to 6 (EDI), partner function SP (Sold to), Time (4 = immediate)

    1.4. Check access to conditions and check off multiple issuing

    1.5. Save

    2. Assign output determination procedure (Transaction V/47 or Sales & Distribution -> Basic Functions -> Output -> Output determination -> Output proposal using the condition technique -> Maintain output determination for sales document -> Assign output determination procedure)

    2.1. Create a new entry for ZA00, medium 6, function SP and order confirmation.

    3. Maintain output determination procedure (Transaction V/32 or Sales & Distribution -> Basic Functions -> Output -> Output determination -> Output proposal using the condition technique -> Maintain output determination for sales document -> Maintain output determination procedure)

    3.1. Check Assign output determination procedures -> Allocate sales document header (Transaction V/43) for the Output procedure being used for order OR and BA00 and you’ll find that it is linked to V10000

    3.2. Select V10000 (Transaction v/32) and choose control

    3.3. Add a new step for your new output type. Eg. Step 40 (Next Step in sequence), Counter, Type = ZA00 and requirement 22 (Requirement tells when the output is required to be fulfilled. Ie. After order confirmation, after goods issue, …)

    4. Create condition records (Menu path: Logistics -

    > Sales & Distribution -> Master data. Output -> Sales document – Create)

    4.1. If required select the appropriate key combination (in this case the Sales org / customer relationship)

    4.2. Enter the customer number (QWM000 in this case) and enter. The rest of the values should be read in except the partner number.

    4.3. Enter the required partner number (QWM000 in this case). This is the partner that will be EDI’d the data. It is usefull when you have multiple SAP customers that need to send messages to 1 partner. Eg. All the Wal-Marts send their invoices to 1 office. You would then have a list of customers, relating to each Wal-Mart, pointing to 1 Wal-Mart partner that will receive all the EDI docs.

    Advance shipping notification

    Similarly the output type was copied from LALE to ZALE and linked to partner QWM000

    Based on when a delivery note is created (Transaction V/36)

    Invoice

    Similarly the output type was copied from RD00 to ZD00 and linked to partner QWM000

    Based on when a delivery goods issue is posted. (Transaction V/42)

    regards,

    Arun prasad

    Add a comment
    10|10000 characters needed characters exceeded

    • Former Member Aarthi Vijayaraghavan

      hi,

      1. yes the mail can be automatically trigger to teh customer whenever new shipment is created

      2. I think in ur case planning only planning is done in APO, but shipment order generated in R/3. in that case this will worrk

      regards,

      Arun prasad

  • author's profile photo Former Member
    Former Member
    Posted on Sep 12, 2007 at 09:22 AM

    hi

    Refer to the Links below.. should help u out in solving ur problem

    (Screen Shots)

    http://www.erpgenie.com/sap/its/email.htm

    http://help.sap.com/erp2005_ehp_02/helpdata/en/44/6802118157311fe10000000a155369/43_SRM_ERP_EN.pdf

    Reward if Useful

    Thanx & regrads.

    Naren..

    Add a comment
    10|10000 characters needed characters exceeded

Before answering

You should only submit an answer when you are proposing a solution to the poster's problem. If you want the poster to clarify the question or provide more information, please leave a comment instead, requesting additional details. When answering, please include specifics, such as step-by-step instructions, context for the solution, and links to useful resources. Also, please make sure that you answer complies with our Rules of Engagement.
You must be Logged in to submit an answer.

Up to 10 attachments (including images) can be used with a maximum of 1.0 MB each and 10.5 MB total.