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QM incoming inspection for containers by container for sample sizing and quality level changes

I hope that one of you can help.

My question is centered on QM incoming inspection (lot origin 01), sample size and skipping.

The business wants the shipment quantity of a material to be the basis for determining the lot size and sample size (we use C2) such that the sample size is determined by the shipment quantity.

We receive material from overseas that we have set up for incoming inspections with skipping. We physically receive our materials in containers but receive them by pallet. The result is SAP creating multiple lots per delivery. Also because we pay for the material when it leaves the shore, we do receive notification that the material is on the ocean. The notification quantity should be construed as the lot size.

I have two questions:

  • 1.Is anyone else doing container receipts with inspection and if so, what are you doing?
  • 2.What are the user enhancement/exits for lot creation and for quality level updates (to register a UD)

One option is to change our processes to do complete container shipments in one receipt. The issue here is that we receive in real time with handheld terminals (SAPConsole), generating multiple receipts for single materials in the container. This would require major software updates and a possible productivity loss. I have not done the needed impact analysis this option yet.

When we use the standard SAP Lot Summary option “For each material document” (inspect the entire purchase order line quantity), sample sizes and quality levels are set for each usage decision made for the receipt. Likewise using the option “inspection lot for each purchase order item/order item” only inspects the first receipt, basing the sample size on the single receipt lot size. This option does not meet our requirements as it creates insufficient inspection coverage.

The only other option that I am aware is to use a customer enhancement/exits. These will require very detailed and complex business rules especially in the area of sampling.

I appreciate any ideas or advice that anyone has.

Thanks in advance

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2 Answers

  • Best Answer
    Posted on Aug 28, 2017 at 08:06 PM

    The lot summary option “inspection lot for each purchase order item/order item” is the one you should probably use. But you can't make the UD until all the pallets are received in. As long as the inspection lot has some stock to be posted, additional receipts should be credited against the lot.

    So the first receipt can be for one pallet qty, (say 2000 lbs) but you would enter in for the number of containers the total number of pallets expected in. If you use physical samples than the system will create that many samples to be processed in the inspection lot. Any quantities received after the first receipt should just be added to the existing lot.

    You might find, you can just enter in 1 for each receipt including the first one. As long as the stock on the lot does not got to zero, it might keep adding on a new physical sample. I'm not sure which one will happen without testing. But you can test it.

    The key is that as soon as the SPCO (Stock posting complete), gets sets, new insp. lots will be created. As long as that is not set, new quantities should be added to the open lot.

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  • Posted on Oct 25, 2017 at 02:42 PM

    Thanks, Graig S

    Initial testing shows that your suggestion should work with a procedural change.

    I will run the idea past our quality person.

    thanks again

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