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author's profile photo Former Member
Former Member

recon

hi,

would like to ask as below

1) say vendor account. when make payment to vendor, the payable amount will reduce. the same goes to vdr recon acc? say payable 10k. when payment made, 10k will net off from vendor acc. when posting, vendor recon acc will also reduce by 10k, right?

2) customer account also the same right? when received, cust acc will be net off and cust recon acc will also be reduced. right?

3) what about spl gl acc and alternate recon acc? say down payment, when invoice receive, the down payment amount in spl gl acc will be net off and post to real vendor acc. may i know at the same time the same downpayment amount in alternate recon acc also will be reduced?

4) why need alternate recon acc for spl gl acc? what is that for? real vendor/customer account with the corresponding recon acc in gl, this can be understood but what about this spl gl acc with alternate recon acc.

thanks

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    author's profile photo Former Member
    Former Member
    Posted on Sep 07, 2007 at 12:45 PM

    Hi Eliana,

    For transparent accounting purpose system has given such facilities by which we can post the special type of transaction relating to vendor/customer( like downpayment, any type of security deposits) etc. to a differnet Gl account . At that time as per your setting in FBKP the amount will be posted to the alternative recon account notto the recon account which you have assigned in master data of customer/vendor.

    Later on you can claer the same from special Gl account to normal recon account by T.code F-39(Customer) or F-54(vendor). by which you can check the same in line item of normal recon account whcih you have assigned in master data.

    But all type of transactrion you can check in Fbl5n,FBl1n .

    Just create a cycle of transaction in a new cyustomer/vendor check things will be cleared...

    Thanks

    Prabhat Kumar

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    • Former Member Former Member

      Hi Eliana,

      Question1&2: In normal Recon Account the Vendor should be grouped under Accounts Payable (Liabilities). and in case of Spl. GL i.e, Down payment made it should be grouped under Account Receivable. This is because. in first case we have purchased good from Vendor but haven't paid him yet, so it will be a liability and should be gouped in Account Payable AND, in the second case, when we pay the Vendor in Advance (Down Payment), we haven't purchased yet anything from Vendor, in this case Vendor has to pay us back if we won't purchase anything from him, so in that case the Vendor has became liabile to pay us. Then treat him (Down Payment) same as we treat a Customer. i.e, assign him a Account Receivable Group (Asset).

  • author's profile photo Former Member
    Former Member
    Posted on Sep 07, 2007 at 12:41 PM

    HI,

    Your understanding is right wrt to 1 and 2

    3 & 4) Down payment made to a vendor needs to me monitered separately hence Spl. Gl. Indicator with Alt. Recon Acct. This needs to the cleared with invoice amount manually by T.Code F-54 by giving the invoice no. Then only this will get net off. and the balance will get reduced in DP and in Invoice.

    revert immediately if you have doubts.

    Thanks

    VK

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  • author's profile photo Former Member
    Former Member
    Posted on Sep 07, 2007 at 12:41 PM

    Hi,

    Question 1 and 2: For Customers and Vendors the individual accounts reflects the sub ledger. The reconciliation account maiantained in General Ledger is the summary of transactions posted in sub ledgers. Hence, your statement that when a posting is made to Customer / Vendor it reflects in Reconciliation account is absolutely right.

    Question 3 and 4: Special GL transactions are basically to identify those transactions. For example if an advance payment is made to Vendor, it should not get merged in the credit balance in reconciliation account. The advance paid should be visible as a debit balance. Hence, an alternate reconciliation account is maintained. yes, when the advance amount is set off against invoice, alternate reconciliation account gets reduced.

    Thanks

    Murali.

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  • author's profile photo Former Member
    Former Member
    Posted on Sep 07, 2007 at 04:56 PM

    hi,

    For first issue

    1 In obyr the account is your normal recon account and the special gl account is alternate recon account.

    Second issue

    2.Iintially when you go to obyr it will show u the list of spl gl indicators that are available.

    Please assign points as much as u can.

    Ranjit

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