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Former Member

Coal procurement with transportation scenario

I have a scenario where we are procuring coal from a source. Now we have multiple vendors who are transportation agents. I am providing those vendor codes in the fright condition types in the pricing schema. They have their own rates /mt basis. I am creating two Po (1 for coal material another for transportation(service po)). I want to link both the PO in such way that the quantity of material transported /received gets automatically adjusted through service entry sheet for that transportation vendor. Is there any standard approach to do so or else I have to go for development.

Regards,

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3 Answers

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    Former Member
    Aug 30, 2017 at 06:57 AM

    Dear Sandip,

    There is no standard approach to link material PO with a service PO (which is your requirement).

    However, you can map this scenario using contracts (standard functionality).

    You will create a contract for coal with a particular source. lets assume 1000 MT.

    Then you will create release orders against it in which you can change the FREIGHT vendor as per your requirement. Assuming the first release order will be of 150 MT in which vendor A is catering your transportation.

    The second release order will be of 100 MT in which vendor B will be catering your transportation.

    By mapping the scenario in this manner, you will achieve your desired requirement i.e. different transportation cost against different vendors.

    I have mapped the same scenario at one of my client and it works...

    Try it and revert.

    Regards,

    Saad Aslam

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  • Sep 04, 2017 at 04:01 PM

    Dear Sandip,

    Please note that It's you and your Finance department who is primarily responsible for the decision of Freight Cost loaded to Material or not? If answer is "Yes", then you can follow the instruction of @saadAslam, as suggested above which is option no.1.

    Option No.2: Just create PO and put some freight cost in PO header condition, and when you do partial GR and get the bill from the transporter, in MIRO you have the option of unplanned delivery cost and put the amount which is on invoice. You do have the option of subsequent Debit as well. Do search it on SCN as well regarding subsequent Debit, if you didn't get the opportunity to work on it yet.

    If the Finance department Answer is "NO" then you can go with the process,which you are already following, as by this process there is no need to charge Fright cost to material.

    hope you got my point.

    best Regards

    Mohsin Abbasi.

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    Former Member
    Sep 04, 2017 at 08:15 AM

    HI Sandip,

    As per your business process scenario- Procurement of coal from a vendor & Procurement of transport services from a freight vendor can not be integrated or interfaced in SAP ERP system.Because Material PO based on GR based IV(MIRO)& Service PO based on srv based IV(MIRO).In service procurement scenario in SAP system,SAP user has to certify services provided by a vendor by T.Code ML81N(SES) before IV(MIRO).I would not suggest for development of integration of GR & SES in SAP ERP system for updation of GR quantity(in MT) in SES data base.The best way for this scenario is procured coal by material PO & procured transportation services by service PO and finally certify the payments in MIRO separately.But you can link service vendor in material PO at freight condition level.It will be easy to track a service vendor & certify services in SES(ML81N) as per GR quantity by MMBE tcode.

    Second option- You can negotiate with coal vendor to supply coal in RTP way.RTP means returnable transport packaging process.So you have to customize your procurement process for RTP in SAP ERP system.

    Kindly follow the best way for this process as per your company requirement.

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