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Shipment doc

Dear Sir

How we create Shipment Doc, and in that what is transport Planning and shipment type, what we have to enter ther

Pls help

Reg

Sneha Reddy

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2 Answers

  • avatar image
    Former Member
    Sep 07, 2007 at 06:12 AM

    Hi

    <b>Shipment document </b>

    The shipping document is the central element of transportation planning and shipment completion. It contains all the

    information necessary for carrying out transportation.

    You create shipment documents using a worklist. Different types of shipment documents have been defined to enable you to reflect in the system the various forms of transportation used in your organization.

    For example, you use the individual shipment document to plan and process the transportation of goods from one location to another. You use the collective shipment to move goods from one or more points of departure to one or more destinations. Separate document types deal with inbound and outbound shipments.

    You can use shipment documents to:

    • Combine deliveries into one inbound or outbound shipment

    • Specify shipment stages

    o Legs

    o border crossing points

    o load transfer points

    • Assign goods to handling units

    • Assign service agents

    • Specify planned transportation deadlines

    • Record actual transportation deadlines

    • Specify output required for transportation (such as shipping papers or EDI messages)

    • Define transport-relevant texts

    Create Shipment Document

    Use

    After the status of the delivery is open for transportation planning, it is possible to create a shipment document to schedule the transportation.

    Logistics &#61614; Logistic Execution &#61664; Transportation&#61664; Transportation Planning &#61664; Create &#61664; Single document

    T.code: VT01n

    Enter your transportation planning point and shipment type. Press enter.

    Creating the shipment cost document

    Use

    After the deliveries are scheduled by shipment and the shipment is executed, now it is time to maintain and close the shipment document in order to record all relative information and ready for the shipment cost settlement.

    Logistics &#61614; Logistic Execution &#61664; Transportation&#61664; Shipment cost &#61664; Create &#61664; Single document

    T.code: VI01.

    After creation of shipment cost doc. You settle the Shipment cost.

    Go to VI02, enter shipment cost no.and press enter.

    Then go to Overview -- Fright cost items, Select hte line item and double click it.

    Go as main menu: Itme --> Acc. assignment, You enter G/L acc. and cost center to which the transportation cost will be posted.

    On the Standard change, details – Freight cost items screen, then check the check box “Transfer”, which means you will transfer the relative transportation cost to FI/CO, in this case, the system should determined which Purchase Order will used to settle the cost, so after you check the “Transfer” check box.

    Press save button on the current screen.

    Shipment cost settlement and documents:

    Use

    After the shipment cost settled in shipment cost document, it has the following affects:

    It creates a service entry sheet that refers to the purchase order determined.

    It posts acceptance of services performed.

    It creates an accounting document for the accruals.

    Further subsequent documents are created in FI.

    Please refer to the scite below. Hope it will solve your problem.

    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/LESHP/LESHP.pdf

    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/LETRA/SDTRA.pdf

    <b>Transportation Planning</b>

    Use

    Transportation planning involves all the activities that must be performed before the shipment leaves the shipping point. These activities include:

    Acquiring the services of a forwarding agent

    Organizing the means of transport

    Specifying the route for the shipment

    Defining the stages for covering this route in the most efficient way.

    There are different types of shipment document types to deal with the various forms of transportation (for example, individual shipments or collective shipments). The shipment documents are used as a basis for carrying out transportation planning. This includes, among other things, the execution of the above activities.

    Prerequisites

    Before you can carry out transportation planning, the following requirements must be met:

    For outbound shipments

    Specify in Customizing for Transportation that a delivery type for the shipping notification is relevant for transportation planning and shipment completion.

    Specify a route in the deliveries.

    Specify in Customizing for Transportation that the routes in the deliveries are relevant for transportation planning and shipment completion.

    Make sure the ShpmtBlReason (shipment blocking reason) field is blank. You can find this field in the delivery header on the transportation screen.

    Once these requirements have been met, the system automatically sets the transportation planning status to A (Not yet planned) in the Trns.plan.status field in the delivery header.

    For inbound shipments

    Specify in Customizing for Transportation that a delivery type for the inbound delivery is relevant for transportation planning and shipment completion.

    Assign all items to the same plant in the inbound delivery. The system carries out a corresponding check.

    Features

    There are different types of worklists and lists you can use to perform various tasks in transportation planning:

    Shipment list

    You use the shipment list to establish which inbound or outbound deliveries are due for shipment. After you have created the list, you can

    – Create the necessary shipment documents for particular inbound or outbound deliveries

    – Specify the order in which the inbound or outbound deliveries (or shipment items) are to be delivered

    Transportation planning list

    <b>Shipment Types</b>

    The shipment type contains all the important control features for a shipment, such as the number range, whether the shipment is inbound or outbound, how leg determination is performed, and which leg indicator has been set for a shipment of this type. You can also enter a selection variant for the shipment type. The values defined in the variant appear on the selection screen when you create a shipment document of this type.

    The system supports the following shipment types:

    • Individual shipment

    • Collective shipment

    • Transportation chain

    Individual shipment

    An individual shipment includes

    • One or more deliveries

    • One point of departure

    • One destination

    • One mode of transport

    Message was edited by:

    SHESAGIRI.G

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  • avatar image
    Former Member
    Sep 07, 2007 at 06:50 AM

    dear sneha reddy,

    How to Create a Shipping Document

    How to Create a Shipping Document From the SAP R/3 main menu, follow the menu path, or enter the transaction code in the command field, then press Enter.

    Menu Path Transaction

    Logistics > Logistics Execution > Transportation > Transportation Planning > Create > Single Document VT01N

    • The following screen will be displayed:

    • Enter data on the following fields:

    Field Field Status Field Value Value

    Transport Png. Pt R Enter the Transportation Planning Point ID. Press F4 to check valid entries online.

    Shipment Type R Z007 /Indiv. Shpmt road - Merisant

    • Click the Select Deliveries button. The following screen will be displayed:

    • Enter data in the following fields:

    Field Field Status Field Value Value

    Shipping Point R Enter shipping point on the shipping point field.

    Trans. Plan.stat. R Trans.plan.stat is on the Delivery status section of the screen. Change the B to A in the second box.

    Plan R Unclick this box.

    • Click on Execute button. The system will show you all open delivery notes that do not have shipping documents created. It will also show you shipping documents created, so you can update the information.

    The following screen will be displayed:

    • Double click on the delivery document on which you want to work (the line will change colors). Click and drag the delivery documents into shipment.

    • Click on the General Data button. The following screen will be displayed:

    • Enter today’s date in the Planned field of the Deadlines and status section of the screen.

    • If you need to pack the items to the shipping document right after its creation, do not save the document first, proceed with the next steps, “How to pack items in a Shipping document”. Otherwise, if you need to do it later just Save the order. In the message bar at the bottom of the screen, a shipment number will be assigned. You will need to record this information for later reference.

    How to Pack items in a Shipping Document We can reflect items on the shipping document by packing it in. If you need to change the document previously created, follow the steps on “How to update a Shipping document”. To be able to pack items, you should be at the Indiv-Shipment- Header : data screen as follows:

    • Enter data in the following fields:

    Field Field Status Field Value Value

    Service Agent O Enter the transportation service agent (vendor)

    Shipment Route O Enter route taken by the shipment.

    Shipping Type O Enter the shipment type

    Shipping Condition O Enter general shipping strategy for the delivery of goods to the customer

    Leg indicator O Specifies whether the shipment is linked to other shipments.

    Service Level O Specifies how transportation is to be handled.

    Click Goto > Means of Transport & packaging material. The following screen

    will appear:

    • Enter data in the following fields:

    Field Field Status Field Value Value

    Shipping Material R Enter 10001262 (shipping container)

    • Choose shipping material and the document number of the items to be packed. By choosing means placing a check mark at the box in front of the line item.

    • Click on Pack Items button.

    • Click on Total Contents button to verify packed items.

    • Click Goto > Header > Output to define the printing format. The following screen will appear:

    • Enter data in the following fields:

    Field Field Status Field Value Value

    Message Type R YBOL Bill of Lading

    Output medium R 1 Printout

    Language R E English

    • Click on Communication Method button. The following screen will appear:

    • Enter the following data:

    Field Field Status Field Value Value

    Printer Name R Enter the printer name of the printer you want to direct the output

    No. of messages R 1

    • Click on Print immediately and Release after output

    • Click on green arrow back to go back to the previous screen.

    • Save your document.

    rewards if it helps

    siva

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