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TEXT

Hi!

How the text given in Material master,Cust master move to the sales order.

Should we maintain anything in Copy controls?

If so wat we need to do?

Can we move the text from sales order to del to billing?

Thanx

Sushmitha

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4 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Aug 29, 2007 at 01:26 PM

    hi,

    Try Text Determination.

    chan

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  • author's profile photo Former Member
    Former Member
    Posted on Aug 29, 2007 at 01:32 PM

    Go to VOTX for setting in Text Determination.

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  • author's profile photo Former Member
    Former Member
    Posted on Aug 29, 2007 at 01:32 PM

    Hi Sushmitha,

    In a business relationship, it is essential that business partners exchange information throughout the logistics chain. In sales and distribution, this exchange of information is supported by texts in master records and documents. You can maintain these texts for one particular customer or define them so that they can be used more flexibly.

    Texts can be used in many areas of sales and distribution:

    Sales notes for customers

    Sales texts for materials

    Explanations in order confirmations

    Shipping instructions in deliveries

    You can define as many text types as you require (sales texts, shipping texts, internal notes, supplement texts etc.) for master records and documents.

    You can take the settings for the texts from Sales and Distribution Customizing under Text control.

    Features

    You store the texts that are to serve as information carriers in the system and in the output in the customer master record, the material master record, and in the sales and distribution documents. In addition the following processing and control functions are supported:

    Texts are proposed from the master records in the sales and distribution documents, if you have made the appropriate setting.

    Texts can be copied from a reference sales and distribution document into another sales and distribution document (e.g. from an inquiry into a sales order or from an order into a delivery).

    The copying of texts can be made language dependent, if required.

    You can change copied texts.

    You can integrate standard texts into the sales and distribution documents.

    If you want to use texts more than once, you can enter these texts as standard texts and include them in the master record or document texts. If you define standard texts, they are included in the sales and distribution forms when they are issued.

    Some standard texts to which you can refer in the sales and distribution documents have been defined in the standard version of the SAP R/3 System.

    Notes on Entering Text

    You can use standard texts to give notes to the employee entering an sales and distribution document regarding the information he should include in specific header or item texts and the sequence in which he should do it. For example, by including a standard text such as a header note in the sales document, you can make sure that the employee specifies in the first line whether the customer has taken advantage of a sales promotion in his purchase order and in the second line, how (newspaper, radio etc.) he found out about the promotion.

    Proposals from the Master Records

    The standard text above must first of all be created and then included in a text in the customer master. You can define in Customizing whether this text is automatically proposed from the customer master record in the header note of the document header when you create a sales document.

    Standard texts can be proposed in the documents at header and item level in the same way from the material master record.

    Create

    To create a standard text, proceed as follows:

    Select Tools ® SAPscript ® Standard text on the main menu screen.

    Enter a name for the text to be created in the field Text name, the indicator ST in the field Text-ID, and the abbreviation for the language in which you want to create the text in the field Language.

    Select Create/Change.

    You switch to the SAPscript editor. If no standard text has been created with this name, the following message is displayed: Text stands for the language indicator with which you control the language of the standard text. The line in which you make these entries must have the formatting key /: (paragraph format for a command line) in the format column.

    Calling Up At the Time of Issue

    In Customizing any number of standard texts can be included in the definition of a sales and distribution forms. The texts then appear in the appropriate place in the form when each output is issued.

    Reward points pls.

    Regards,

    Govind.

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  • author's profile photo Former Member
    Former Member
    Posted on Aug 29, 2007 at 02:08 PM

    Hello friend,

    First of all I will tell you whether we maintain anything in Copy controls? The answer per my knowledge is NO. Now I will tell you that how then a text moves from master data to other documents.

    Text are in fact stored in the tables

    STXH Header

    STXL Item

    they are stored in there relevant table as text record number (unique ID) that then go to the text tables to pick up the actual texts in form of address or any message. And it comes at its place automatically after text determination.

    Now because text determination does not come 'pre-configured' but the system gives you the 'ability' to configure how you want the text to flow from one object to another. For example, you may want text to flow from the customer master to the sales order and then to the billing document or you may want the text to flow from the delivery to the billing document, etc. What you have to configure will depend upon the needs of your client.

    Now I will tell you how the tests are moving without copy-control. Texts are stored and called as per the text determination rules, e.g. if you set up a customer "Shipping instructions" in the customer master shipping view and set it to copy into the sales order "Shipping instructions" text field, SAP will read the text table that was created for the customer and copy it through.

    If you then change that text copied over to the order (if SAP is set up to allow changes for that text item) then SAP will store a new Text ID for the new sales order text and assign that to the sales order, so when you open the order later, you will see your amended text, not the original copied from the customer.

    Some examples:

    Order entry creates an order with shipping instructions (text) to be printed on the picking/packing list. The text needs to be copied from order to de livery. Shipping adds text notes to support freight charges. It needs to be printed on the invoice. The text needs to be copied from delivery to invoice

    Texts are a not very easy to work with. There are also the Standard texts that can be set up in transaction SO10. Here you can set up general texts, e.g.: company terms etc, and apply them to sales docs or SAP scripts etc. These are stored in table STXH

    Function module (SE37) READ_TEXT can be used to read texts from tables.

    Yes by Text determination we can define where we want to bring the text which is already used in sales document or any other preceding document.

    I think the entire question is covered. If not satisfied please tell me your scenario or you can send it to rajansinh@gmail.com

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