Hi Sushmitha,
In a business relationship, it is essential that business partners exchange information throughout the logistics chain. In sales and distribution, this exchange of information is supported by texts in master records and documents. You can maintain these texts for one particular customer or define them so that they can be used more flexibly.
Texts can be used in many areas of sales and distribution:
Sales notes for customers
Sales texts for materials
Explanations in order confirmations
Shipping instructions in deliveries
You can define as many text types as you require (sales texts, shipping texts, internal notes, supplement texts etc.) for master records and documents.
You can take the settings for the texts from Sales and Distribution Customizing under Text control.
Features
You store the texts that are to serve as information carriers in the system and in the output in the customer master record, the material master record, and in the sales and distribution documents. In addition the following processing and control functions are supported:
Texts are proposed from the master records in the sales and distribution documents, if you have made the appropriate setting.
Texts can be copied from a reference sales and distribution document into another sales and distribution document (e.g. from an inquiry into a sales order or from an order into a delivery).
The copying of texts can be made language dependent, if required.
You can change copied texts.
You can integrate standard texts into the sales and distribution documents.
If you want to use texts more than once, you can enter these texts as standard texts and include them in the master record or document texts. If you define standard texts, they are included in the sales and distribution forms when they are issued.
Some standard texts to which you can refer in the sales and distribution documents have been defined in the standard version of the SAP R/3 System.
Notes on Entering Text
You can use standard texts to give notes to the employee entering an sales and distribution document regarding the information he should include in specific header or item texts and the sequence in which he should do it. For example, by including a standard text such as a header note in the sales document, you can make sure that the employee specifies in the first line whether the customer has taken advantage of a sales promotion in his purchase order and in the second line, how (newspaper, radio etc.) he found out about the promotion.
Proposals from the Master Records
The standard text above must first of all be created and then included in a text in the customer master. You can define in Customizing whether this text is automatically proposed from the customer master record in the header note of the document header when you create a sales document.
Standard texts can be proposed in the documents at header and item level in the same way from the material master record.
Create
To create a standard text, proceed as follows:
Select Tools ® SAPscript ® Standard text on the main menu screen.
Enter a name for the text to be created in the field Text name, the indicator ST in the field Text-ID, and the abbreviation for the language in which you want to create the text in the field Language.
Select Create/Change.
You switch to the SAPscript editor. If no standard text has been created with this name, the following message is displayed: Text stands for the language indicator with which you control the language of the standard text. The line in which you make these entries must have the formatting key /: (paragraph format for a command line) in the format column.
Calling Up At the Time of Issue
In Customizing any number of standard texts can be included in the definition of a sales and distribution forms. The texts then appear in the appropriate place in the form when each output is issued.
Reward points pls.
Regards,
Govind.
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