Content
Profitability Analysis: Configuration Guide 9
1 Purpose 9
2 Preparation 9
2.1 Prerequisites 9
3 COPA Structure 9
3.1 Import Operating Concern from Source Client 000 (if necessary) 9
3.2 Copy Operating Concern 10
3.3 Maintain Characteristics 11
3.4 Maintain Value Fields 13
3.5 Maintain Operating Concern 17
3.6 Set Operating Concern 17
3.7 Assign Controlling Area to Operating Concern 18
4 Master Data 18
4.1 Maintain Characteristic Values 19
4.2 Characteristic Derivation 20
4.2.1 Define Characteristic Derivation 20
4.3 Maintain Planning Versions for Valuation 23
4.4 Activate Master Data 24
4.4.1 Set Up Conditions and Costing Sheets 24
4.4.1.1 Create Condition Types and Costing Sheets 24
4.4.1.2 Assign Value Fields 25
4.4.2 Valuation Strategies 25
4.4.2.1 Define and Assign Valuation Strategy 25
4.4.3 Set Up Valuation Using Material Cost Estimate 27
4.4.3.1 Define Access to Standard Cost Estimates 27
4.4.3.2 Assign Costing Keys to Material Types 28
4.4.3.3 Assign Value Fields 28
4.4.4 Initial Planning steps 30
4.4.4.1 Define Planning Layout 30
4.4.4.2 Define Planning Levels 33
4.4.4.3 Define Planning Packages 34
4.4.4.4 Define Planning Methods (Parameter Set) 36
4.4.5 Forecast 38
4.4.5.1 Maintain Forecast Profile 38
4.4.5.2 Define Ratios and Ratio Schemes 39
4.4.6 Integration Plan-Allocations CCA to CO-PA 41
4.4.6.1 Plan Settlement: Receiving Version in CO-PA 41
4.4.6.2 Create Plan Assessment 41
4.4.7 Define Number Ranges for Plan and Actual Data 43
4.4.7.1 Assign Planning Number Ranges to a Group 43
4.4.7.2 Assign Actual Number Ranges to a Group 43
5 Flows of Actual Values 44
5.1 Transfer of Billing Documents 44
5.1.1 Assign Value Fields 44
5.1.2 Assign Quantity Fields 46
5.2 Transfer of Overhead 47
5.2.1 Create Actual Assessments CCA to CO-PA 47
5.3 Settlements 48
5.3.1 Define PA Transfer Structure for Settlement 48
5.4 Assign PA Transfer Structure to Settlement Profile 48
5.5 Define Key Figure Schemes 49
6 Information System 56
6.1 Define Variables for Reports 56
6.2 Define Forms for Profitability Reports 57
6.3 Create Profitability Report 61
7 CO-PC-OBJ Manufacturing Orders 67
7.1 Create Settlement Profile (PP-PI/PP) (CO-PA relev. settlement profile) 67
8 Activate Profitability Analysis 68
9 Master Data 68
9.1 KA01 Create Additional Cost Elements - New 68
9.2 KA02 Change Additional Cost Elements - Text 69
9.3 Change Cost Element Group 70
10 Troubleshooting in CO-PA 71
10.1 Inconsistencies in Derivation Rules/Creation of Billing Document Not Possible 71
10.1.1 Installation of SAP Note 446279 71
10.1.2 Regeneration of Derivation Rules 72
10.1.3 Manual Removal of Inconsistencies in the Derivation Rules 72
10.2 General Troubleshooting – Regenerating the Operating Concern 73
Icons
Icon Meaning
Caution
Example
Note
Recommendation
Syntax
Typographic Conventions
Type Style Description
Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.
Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.
Activate Profitability Analysis
2. Make the following entries:
COAr Year P I OpCo P
BP01 2003 2 BPDE
9 Master Data
9.1 KA01 Create Additional Cost Elements - New
Use
Create all cost elements for manually as described below.
Prerequisites
The accounts for these cost elements already exist in the company code. This has been configured by installing the Core FI Germany building block.
Procedure
1 Access the activity using one of the following navigation options:
SAP R/3
Role Menu Installation  Master Data  Create Primary Cost Element
Transaction code KA01
SAP menu Controlling  Cost Center Accounting  Master Data  Cost Elements  Individual Processing
2. Activities: Enter cost element key and valid-from and valid-to date, then click button Master data and enter remaining data. Then choose Save.
3. Overview of data records:
Key Valid from Valid to Descripton Long Text CE Cat
500000 01.01.2000 31.12.9999 Sales revenue dom. Sales revenue domestic 11
500100 01.01.2000 31.12.9999 Other sales deduc. Other sales deductions 12
501000 01.01.2000 31.12.9999 Sales revenue for. Sales revenue foreign 11
502000 01.01.2000 31.12.9999 Sales revenue aff. Sales revenue affiliated companies 11
503020 01.01.2000 31.12.9999 Revenue hours(SP) Revenue from hours (Service Provider) 11
503030 01.01.2000 31.12.9999 Revenue third Party Revenue third Party 11
503040 01.01.2000 31.12.9999 Revenue Expenses Revenue Expenses 11
518200 01.01.2000 31.12.9999 Customer rebates Customer rebates 12
Result
Additional cost elements have been created.
9.2 KA02 Change Additional Cost Elements - Text
Use
This activity is performed to add country-dependent texts.
Prerequisites
The cost elements for which this activity provides the country-dependent texts have been created in the previous step.
Make sure that you are logged on to the system in your country language before performing this activity.
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3
Role Menu Installation  Master Data  Change Cost Element
Transaction code KA02
SAP menu Controlling  Cost Center Accounting  Master Data  Cost Elements  Individual Processing
2. Activities: Enter cost element key, then click button Master data and enter remaining data. Choose Save.
3. Overview of data records:
Key Descripton Long Text
500000 Umsatzerlöse Inland Umsatzerlöse Inland
500100 Sonst. Erlösschm. Sonstige Erlösschmälerungen
501000 Umsatzerlöse Ausland Umsatzerlöse Ausland
502000 Umsatzerlöse Verbund Umsatzerlöse Verbundene
503020 Erlöse Servicel.(SP) Umsatzerl.aus Serviceleistungen
503030 Erlöse Fremdlstg(SP) Umsatzerl.aus Fremdleistung
503040 Erlöse Auslagen (SP) Umsatzerlöse aus Auslagen
518200 Kundenboni Kundenboni
Result
Country-dependent texts of additional cost elements have been added.
9.3 Change Cost Element Group
Use
The purpose of this activity is to assign all cost elements to one of the cost element groups.
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3
Role Menu Installation  Master Data  Change Cost Element Groups
Transaction Code KAH2
SAP Menu Accounting à Controlling à Cost Center Accounting à Master Data à Cost Element Group à Change
On the Change Cost Element Group: Initial Screen, provide cost element group and choose Hierarchy.
On the Change Cost Element Group: Structure screen, choose button Cost Element.
Provide minimum and maximum value of cost element range to be assigned. Then choose Save.
Data Records:
Group min max
BP_REV #500000 #500000
BP_REV #500100 #500100
Result
You have assigned all cost elements to a cost element group.
10 Troubleshooting in CO-PA
10.1 Inconsistencies in Derivation Rules/Creation of Billing Document Not Possible
10.1.1 Installation of SAP Note 446279
Use
This sections describes how to use SAP Note 446279 to fix inconsistencies in the derivation rules in CO-PA.
They might occur in case of client copies, installation of different operating concerns via BC Set with different derivation rules.
Please use the report RKEDRCHECK described in this section to check whether you have inconsistencies in your operating concern.
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3 Troubleshooting in CO-PA
Transaction SA38
User Menu System  Services  Reporting
2. On the Screen “ABAP Execute Program” fill in the program name RKEDRCHECK and choose Execute (F8).
3. On the Characteristic Derivation: Check table screen, the following two options are offered to the user:
Description
1. Check in all clients
2. Delete inconsistent steps
4. Choose Check in all clients and then choose Execute to see whether you have inconsistencies in your system.
5. Choose the Back button.
6. In case you had inconsistencies, select Delete inconsistent steps and choose the Execute button.
7. Save your entries and choose the Back button.
Result
The inconsistencies in the derivation tables have been removed. If your problem is not solved, proceed with the next section.
10.1.2 Regeneration of Derivation Rules
Use
Sometimes it can occur that derivation rules are inconsistent and that inconsistencies are not removed by processing SAP Note 446279. In this case, you can try to solve the problem by regenerating derivation rules.
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3 Troubleshooting in CO-PA
Transaction KEDR
IMG Menu Controlling  Profitability Analysis  Master Data  Define Characteristic Derivation
On the Characteristic Derivation: Display Strategy screen, choose menu path Extras  Regenerate. Confirm when the dialog box appears.
Result
The derivation rules have been regenerated.
10.1.3 Manual Removal of Inconsistencies in the Derivation Rules
Use
If neither processing SAP Note 446279 nor regenerating derivation rules resolves your problem, derivation rules must be edited manually.
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3 Troubleshooting in CO-PA
Transaction KEDR
IMG Menu Controlling  Profitability Analysis  Master Data  Define Characteristic Derivation
2. On the Characteristic Derivation: Display Strategy screen, choose Display all Steps.
3. Mark first step of type Table lookup and choose Details. The step is likely to be inconsistent when on Characteristic Derivation Display Table Lookup screen on tab Definition in area Source Fields for Table Lookup in column Origin there is more than one different table mentioned.
4. If this is the case, try to understand by logical means what the step is supposed to do. In particular, memorize or write down table and field names used. Try to figure out which of the tables mentioned (see step 3) makes sense considering the characteristic to be derived. (For example, if the sales office is to be derived, table MARA (Material Master) makes no sense as the origin table, as the sales office derives from customer related and not from material related data).
5. Choose the Back button.
6. On the Characteristic Derivation: Display Strategy screen, choose the Change button. Select the step examined earlier if inconsistent and choose Delete Step.
7. Create corrected step based on your findings of step 4. To do so, refer to Define Characteristic Derivation section.
8. Repeat steps 3 to 7 for all steps of category Table Lookup.
Result
The inconsistencies in the derivation rules have been removed. If you worked carefully, you should have derivation settings equivalent to what they had supposed to be before.
10.2 General Troubleshooting – Regenerating the Operating Concern
Use
Regenerating the operating concern is a useful instrument in all kinds of troublesome situations in profitability analysis. While regenerating the operating concern, the system automatically provides for data consistency, which makes it possible to use this instrument of trouble shooting even after transaction data has been created.
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3 Troubleshooting in CO-PA
Transaction KEA0
IMG Menu Controlling  Profitability Analysis  Master Data  Define Characteristic Derivation
2. On the Maintain Operating Concern screen, in the Data Structure tab, choose DisplayChange and confirm the message regarding cross-client-settings.
3. In area Data structure, choose Change.
4. On the Edit Data Structure: Characteristics screen, choose Extras  Characteristics  Unlock and confirm when the dialog box appears.
5. Choose the Save button.
6. Choose the Activate button.
7. Choose the Back button.
8. Confirm pop-up regarding regeneration of operating concern.
Result
The operating concern has been regenerated.
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