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Create a delivery note after an advance invoice is paid

Suppose that the use of an advance invoice is that you deliver items to your client only after your client has paid the price for these items in advance.

Now assume the following situation:

1.

You book an advance invoice.

2.

You wait until the amount of this advance invoice is paid by your client, i.e. until you are informed by your bank on the receipt of a payment.

3.

You book the receipt of payment in SAP.

4.

After this the status of the advance invoice is set to closed by SAP.

5.

This document status makes it unpossible to create a delivery note related to the advance invoice - the only way is to create a seperate delivery note without any relation to the original advance invoice.

My question: Did I get the situation right? In this case I would say that the behaviour of SAP is erroneous - or are there any implicite reasons for this design decision?

Any idea to come along with this?

Thanks for your help!

Frank.

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2 Answers

  • Posted on Aug 22, 2007 at 01:37 AM

    Hi,

    I suggest you to consider in using AR reserve invoice, AR DP request, AR DP invoice or payment on account tickbox in incoming payment. IF you think it could not match with your desired accounting flow and business process, try to look for addons or contact SAP support.

    Rgds,

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    Former Member
    Posted on Aug 22, 2007 at 10:14 AM

    My question was too hasty.

    As I wrote in step 4 of my initial message after booking of payment in SAP the advance invoice is closed - this is correct.

    But my conclusion in step 5 is not correct in total:

    It is correct that you cannot create a delivery note as a sequel document to the advance invoice using "copy to" in the advance invoice form, since the advance invoice is already closed -

    but you can create a sequel delivery note document using "copy from" in a delivery note form related to the already closed advance invoice!

    Hence my question is obsolete!

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