Hello Srinu,
Please find the detailed explanation on incompletion log and status group below.
<b>Sales incompletion logs –</b>
SAP has an incompletion structure that can be maintained to highlight missing data in sales and delivery documents as well as sales activities and partner functions. An incompletion process inspects the object, such as a sales document line item, and inspects specific fields in order to see if data has been maintained in these fields. Should data not be maintained in these specified fields, the system is told how to respond, that is, does it or does it not give a warning message and to what extent does it allow further processing of the document.
Menu path: IMG - Sales & Distribution - Basic functions – Log of incomplete items –
One can create incompletion logs for the following – (i.e. Incompletion Groups – OVA2)
Sales document header data
Sales document item data
Sales document schedule line data
Sales activity data
Partner data in sales documents, deliveries and sales activities
Delivery header data
Delivery item data.
<b>Define status groups –</b>
Grouping of different statuses (such as delivery status, billing status, or pricing status) for the purpose of determining the status messages, which appear in the incompletion log. A group can consist of any combination of general, delivery, billing, and pricing status. Using status groups, you can determine which status messages to appear when you process different documents. The status group also provides the link, during sales order processing, between the incompletion log (where the system prompts you to enter data in required fields) and the header and item status screens in the sales document. The fields that appear in the incompletion log are defined for each sales document by an incompletion procedure , where you assign a status group to each field. Then, during sales order processing, if you omit to fill a required field, the system
prompts you for the relevant information in the incompletion log
records the status messages in the sales document, according the assigned status group
Example: For the processing of credit and debit memo requests, for example, you can apply a status group that does not include a delivery status (which would not be relevant). Note: The system always checks the status of a document that you use as the basis for a subsequent document. Documents that are used as reference documents can only be copied when the status shows that the necessary information is complete. The status group settings are as follows –
General: If you mark this status for a particular status group , the system determines the status of general information by checking the status of fields that are assigned to the status group in the relevant incompletion procedure. If some or all of the fields are missing information, the status message says that the general information is, respectively, partially incomplete or incomplete. Example: In a sales order, for example, general information can include the customer's purchase order number or the document date. If information is missing from either field, the sales document is considered incomplete for further processing and the system records an appropriate status message. This missing general information will cause the sales document to be incomplete, but will allow the document to be processed further.
Delivery: If you mark this status for a particular status group , the system determines the status of delivery information by checking the status of fields that are assigned to the status group in the relevant incompletion procedure. If some or all of the fields are missing information, the status message says that the delivery information is, respectively, partially incomplete or incomplete for further processing. This status is valid in sales document processing as well as in delivery processing. In delivery processing the depending system function is: saving the delivery document. You can specify, for example, that item data in a sales order is incomplete and cannot be processed for delivery without information about a shipping point. If, during sales order processing, the shipping point is missing, the system records an appropriate status message.
Billing document: If you mark this status for a particular status group , the system determines the status of billing information by checking the status of fields that are assigned to the status group in the relevant incompletion procedure. If some or all of the fields are missing information, the status message says that the billing information is, respectively, partially incomplete or incomplete. This status is valid for sales and shipping processing. Example: You can specify, for example, that item data in a sales order is incomplete for billing without terms of payment information. If, during sales order processing, the terms of payment are missing, the system records an appropriate status message.
Pricing: If you mark this status for a particular status group , the system determines the status of pricing information by checking the status of fields that are assigned to the status group in the relevant incompletion procedure. If some or all of the fields are missing information, the status message says that the pricing information is, respectively, partially incomplete or incomplete. Example: You can specify, for example, that an item in a credit or debit memo request is incomplete if pricing has not been carried out. If you try to process the credit or debit memo request without pricing information, the system records an appropriate status message.
Goods movement: If you have transferred the goods issue status into a specific status group by selecting it, the system will determine the status of the goods movement data by checking the fields that have been assigned to that status group in the incompletion procedure. If data is missing in one or several of these fields, the status message will indicate that the goods movement data is fully or partially incomplete. This status is only valid for shipping documents. Example: For example, you can specify that the item data of a delivery is incomplete for goods issue if the quantity picked is missing. If the quantity picked is not specified during delivery processing, the system will issue a corresponding status message.
Picking/Putaway: If you have transferred the picking status into a specific status group by selecting it, the system will determine the picking data status by checking the fields that have been assigned to that status group in the incompletion procedure . If data is missing in one or several of these fields, the status message will indicate that the document data is fully or partially incomplete. This status is only valid for shipping documents. Example: For example, you can specify that the item data of a delivery is incomplete for picking if the serial numbers have not been assigned, although this is required by the serial number profile. If the serial numbers are required but have not been pecified during delivery processing, the system will issue a corresponding status message.
Packing: If you have transferred the packing status into a specific status group by selecting it, the system will determine the packing data status by checking the fields that have been assigned to that status group in the incompletion procedure . If data is missing in one or several of these fields, the status message will indicate that the packing data is fully or partially incomplete. This status is only valid for shipping documents. Example: For example, you can specify that the item data of a delivery is incomplete for packing if the external delivery identification is missing. If the external delivery identification has not been specified during delivery processing, the system will issue a corresponding status message.
Define incompletion procedures –
Transaction code – OVA2. The following are the standard incompletion groups that available in the SAP system which cannot be changed, customized or can be created (it is not possible to create your own error group, such as a copy of group A – sales header) –
A – sales header
B – sales item
C – sales schedule line
D – partner
E – sales activity
G – delivery header
H – delivery item
Note that the incompletion procedures are assigned to the various sales document types and sales document item categories. It is possible to create or change the SAP standard by adding or deleting entries in the procedure.
Indicates whether the system gives a warning when the user does not make an entry in the required field. You mark the warning indicator only for those fields that appear in order entry screens during sales order processing
Should no warning message be assigned at the time of saving, the system will merely indicate the sales document is incomplete. This enables the document to be saved as incomplete and disallows any further processing or the data to be maintained prior to saving
Assign incompletion procedures to sales document types –
Transaction code – VUA2. One can assign the procedure to each object that resembles an incompletion error group, such as Group A – Sales header.
Reward points if helps
Regards
Sai
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