SWU3

[Former Member]

Hi Experts,

Im new to work flow.

What are process can be done By using Transaction SWU3.

Thanks,

Points will be appreciated for all Answers.

[Former Member · Accepted solution]

Hi

SWU3 is a transaction that is used to maintain Automatic Workflow Customizing. Please make sure that all the Four Options are marked with a green Tick. This is generally maintained by the Basis team. This is very important for a Workflow to work perfectly.

&#61553; If many of the base workflow items are not configured, you can run the <Auto-customize> button. This step will automatically complete configuration such as:

&#61692; Creating a WF-BATCH background user id with SAP_ALL & SAP_NEW (SU01)

&#61692; Creating a logical RFC destination WORKFLOW_LOCAL_xxx (xxx=client) for the client (SM59)

&#61692; Check to see if the HR-PD T77* tables have been loaded. If the red lights are still on, run program RHSOBJCH, mark all entries and update selection.

Then rerun the program. The entries should have disappeared. Check SWU3 again. (SAP Note 60801)

&#61692; If the HR Plan Version has not been configured, it will be define the standard plan version of 01.

&#61692; Activate that HR objects can be used as recipients from SAP Office.

&#61692; The Workflow Administrator will be defined as the person who ran the auto-customizing.

&#61692; Automatic scheduling of two background jobs:

SWWDHEX – deadline monitoring job

SWWERRE – temporary error restart job

&#61692; The generic SAP user decision task is activated.

&#61692; PD control tables are checked for consistency.

&#61691; Note: The ‘no explicit number ranges’ item yellow squiggle line status never clears up. Just ignore!

&#61691; The Prefix Numbers for standard object types will not be maintained. This configuration should only be required on the development instances of SAP.

<b>

Please reward Points if useful</b>

Thanks

Arghadip

[Former Member]

Hi Viji,,,,

For Transaction swu3 there are 5 major processes and it ahs further sub-processes:-

1.) <b>Maintain Runtime Environment:-</b>

Maintain Runtime Environment

Component

SAP_BASIS: SAP Business Workflow/WebFlow

Execution

Automatic/Manual

Function

The activities performed in this section must be executed so that workflows can be executed.

When you choose Perform Automatic Workflow Customizing, only those activities that currently have the status error are executed automatically.

The following activities can be performed automatically:

Configure RFC destination

Maintain system administrator for workflow

Maintain active plan variant

Classify decision task as general

Document generation/form integration

Schedule background job for missed deadline

Schedule background job for work items with errors

Schedule background job for condition evaluation

Schedule background job for event queue

Schedule background job for clearing tasks

2.) <b>Maintain Definition Enviroment:-</b>

Maintain Definition Environment

Component

SAP_BASIS: SAP Business Workflow/WebFlow

Execution

Manual

Function

You have to execute the activities in this section to be able to create workflows.

You have to execute all activities manaually.

3.) <b>Maintain Additional Settings and Services</b>

Maintain Additional Settings and Services

Component

SAP_BASIS: SAP Business Workflow/WebFlow

Execution

Automatic

Function

The activities performed in this section must be executed if particular SAP Business Workflow functions are required.

When you choose Perform Automatic Workflow Customizing, only those activities that currently have the status error are executed automatically.

The following activities can be performed automatically:

Send to objects and activating HR objects

Maintain demo and verification environment

4.) <b>Classify Tasks as General:-</b>

Component

SAP_BASIS: SAP Business Workflow/WebFlow

Execution

Automatic

Function

All the activities in this section declare SAP tasks or SAP workflows as general tasks.

When you choose Perform Automatic Workflow Customizing, only those activities that currently have the status error are executed automatically.

The following activities can be performed automatically:

Test workflows

Customizing with workflow

IDoc Interface

SAPphone

Processing the replies to deadline mails

The Further core details can be seen by running transaction swu3.

Plz reward points if answer is helpful.......

Regards,

Mandeep.

[Former Member]

Hi Viji

Transaction SWU3: Verify Workflow Customizing. In this transaction the

most important basic customizing for workflow is checked. SWU3 transaction Is basically for Customization of workflow.It has following options:

<b>Configure RFC Destination</b>

Using this logical RFC destination WORKFLOW_LOCAL_xxx is created if it does not yet exist. The user WF-BATCH is assigned to this destination.

If you belong to the SUPER user group, and the WF-BATCH user does not exist, it is created and automatically gets the maximum authorization of the current user (SY-UNAME). The system user must have the authorization SAP_ALL if the workflow system is to function without problems.

<b>Maintain Active Plan Version</b>

This sets an active .If you carry out this activity automatically, 01 is set as the active plan version.

<b>Classify Decision Task as General</b>

The SAP task TS00008267 ("generic decision task") must be declared as a general task.

<b>Document Generation/Form Integration</b>

The SAP tasks for processing documents (TS70008298, TS71007944, TS71007945, TS71007946 and TS71007954) are declared as general tasks.

The SAP tasks for processing forms (TS70008112, TS70008113, TS70008114 and TS70008115) are also declared as general tasks.

<b>Maintain Time Units</b>

Maintain units of measurement and time that are used by the SAP System

<b>Background Job Activities</b>

1) Trx SWWA - This checks missed deadlines by specify a time interval at which the background job is called regularly.

2) Trx SWWD - Maintain Work Item Error Monitoring This monitors background work items that could not be executed initially because of a temporary error.

The background job for checking the conditions for the work item start and work item end is scheduled with the standard parameters.

3) Trx SWEQADM - Event Queue Administration. The background job for the event queue is scheduled with the standard parameters. If you execute the activity manually, you can schedule the background job with your own parameters.

4) This background job for clearing work in the workflow system deletes all job logs of the following background job:

SWWCOND Work item rule monitoring

SWWDHEX Work item deadline monitoring

SWWERRE Work item error monitoring

SWWCLEAR Clearing tasks in the workflow system

5) Specify a time interval in which the background job will be regularly called. The time interval used in automatic Customizing is usually three minutes. Each time it is executed, the background job checks whether new deadlines were met since the last run.

<b>Maintain Workflow/Org.Mgmt Prefix Numbers</b>

Trx OOW4 To guarantee unique identification, define a unique prefix number for workflow tasks, standard tasks, rules,task groups.

<b>Check Number Ranges</b> for workflow tasks (WF) and customer tasks (T).

<b>Define web server</b>

If you want to execute workflows that use WebFlow functions, you have to define a Web Server for the SAP System. For example, this is the case if the workflows to be executed contain a Web activity.

<b>Customization of mails</b>

Trx S016.If the workflow system is to send work items and mails to business objects and organizational objects (positions, organizational units, etc.) in the Business Workplace, the relevant functions must be activated.

<b>

IDoc</b>

Starts the IDoc standard workflow tasks.The IDoc processing SAP workflows located in task group TG74500044 are declared as general and can be started by all the users.

Thnx

Neerja