My client uses the policy of creating a reference personnel number
anytime an employee transfers company codes or transfers from a
biweekly payroll area to a weekly payroll area.
Every once in a while, we will have a case where in the same quarter
the employee transfers from biweekly to a weekly payroll area within
the same company code, and a new reference personnel number is created
for the employee. When this happens the employee is listed in the
SUI file twice, once for each personnel/reference personnel number. When we submit this tax file for validation to state for filing, the state replies back
that we have duplicate social security numbers and the file needs to be
corrected. In order to correct, we need to open the file in notepad and
manually remove the duplicate employee records and update the wages.
Is there any way within configuration to remove the duplicate social security #s and instead combine the 2 wages under the singe SSN #.