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Aug 03, 2007 at 01:42 PM

duplicate ssn in sui tax file not accepted by the state

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My client uses the policy of creating a reference personnel number

anytime an employee transfers company codes or transfers from a

biweekly payroll area to a weekly payroll area.

Every once in a while, we will have a case where in the same quarter

the employee transfers from biweekly to a weekly payroll area within

the same company code, and a new reference personnel number is created

for the employee. When this happens the employee is listed in the

SUI file twice, once for each personnel/reference personnel number. When we submit this tax file for validation to state for filing, the state replies back

that we have duplicate social security numbers and the file needs to be

corrected. In order to correct, we need to open the file in notepad and

manually remove the duplicate employee records and update the wages.

Is there any way within configuration to remove the duplicate social security #s and instead combine the 2 wages under the singe SSN #.