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duplicate ssn in sui tax file not accepted by the state

My client uses the policy of creating a reference personnel number

anytime an employee transfers company codes or transfers from a

biweekly payroll area to a weekly payroll area.

Every once in a while, we will have a case where in the same quarter

the employee transfers from biweekly to a weekly payroll area within

the same company code, and a new reference personnel number is created

for the employee. When this happens the employee is listed in the

SUI file twice, once for each personnel/reference personnel number. When we submit this tax file for validation to state for filing, the state replies back

that we have duplicate social security numbers and the file needs to be

corrected. In order to correct, we need to open the file in notepad and

manually remove the duplicate employee records and update the wages.

Is there any way within configuration to remove the duplicate social security #s and instead combine the 2 wages under the singe SSN #.

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2 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Aug 03, 2007 at 02:38 PM

    Hello Jackie,

    You could see the feature SSNCK, and deactive the validation that checks duplicates SSN... may be a warning message instead an error could meet your requeriment?

    Hope that helps you,

    Regards

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    • Hi Federico,

      Thank you for the reply, but I don't want to turn off the SSN # duplicate check in infotype 0002.

      I want to eliminate the duplicate employee record created in the SUI tax file created by tax reporter and combine the employee's wages under the one social security number..

  • Posted on Aug 29, 2012 at 08:03 PM

    Hi Jackie,

    Was this answered or did you find out how to correct it? I am having the same issue with our OR SUI file.

    Thank you,

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    • We are no longer creating a new reference personnel # when the employee transfers company code or payroll areas. Since we only have a single employee # the tax reporter is processing fine now. Payroll also continues to processs correctly tracking the split in taxes by company code in the pay result.

      Thanks

      Jackie

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