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Purchase Group Management

Aug 08, 2017 at 04:27 AM

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I am looking for best practices when it comes to managing purchasing groups with our instance of SAP. Today we have a purchasing group linked to the buyers name which causes a great amount of master data maintenance when turnover occurs. This could be driven by a change in purchasing responsibility or role. At this time a new or interim purchasing group is identified to manage the commodity resulting in master data maintenance. What are the pros and cons of having purchasing groups tied to a commodity and not the individual buyer?

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Former Member Aug 09, 2017 at 03:16 PM
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Generic definition of purchasing group is responsible for completion of certain purchasing activity of an organisation. Either this can be assigned to a buyer or group of buyer.

Few business unit create purchasing groups as

Purch. Group--------Description

100--------------------- Mr ABC

200----------------------Mr.XYZ

Z01--------------------Logistic

Z02--------------------Transport

Z03-------------------Purchasing

Better create purchasing group as Z01, Z02 and Z03 where buyer/buyer can be assigned and if buyer leaves an organisation- you can later control his access by authorisation control. In same authorisation concept- you can add new buyer(new user) to a purchasing group.

Few larger business units control it differently where 100 and 200 purchasing groups used as centralised purchasing( direct purchasing capability= > PR-PO-GR-IV) but the purchasing organisations Z01, Z02 and Z03 used as decentralised purchasing( named as department, indirect purchasing - Contract= > PR-PO-GR-IV) where purchase activity start referring to a contract.

Finally all depends on how business fit to design/accept design process on effective and efficient procurement processes.

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