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How to solve GR/IR account not balance?

Aug 03, 2017 at 03:29 AM

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Former Member

A purchase order for 1000 KG of raw material was purchased. GR performed for 1000 KG followed by invoice receipt for 1000 KG. While doing quality check, 20 KG was found to be defective and was scrapped using movement type 551. A credit memo was posted via MIRO for the 20 KG. Now in PO history, there is one entry for GR (1000 KG) and two entries for IR (one for 1000 KG invoice and one for 20 KG credit memo).

This was discovered while running F.13 where there is an entry from the credit memo in the GR/IR account that cannot be cleared. All postings were done last month and so cannot be reversed. How can the entry in GR/IR account due to the credit memo be solved?

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3 Answers

Mukthar Ali Ahamed N Aug 03, 2017 at 04:23 AM
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Hi,

Credit memo will raise, if you want to return the goods to vendor. Here you are not returning the material, then you don't need to raise credit memo. If the vendor agree to get payment for 980 KG, in that case first you raise credit memo, then post goods return with movement type 122, then scrap the goods with 551 movement type.

Regards,

Mukthar

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Jürgen L
Aug 03, 2017 at 05:34 AM
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551 scrapping is not carried out against a purchase order, this is a pure MM movement without any relation to a purchase.

You should have debited the vendor from FI only and not using a credit memo against the purchase order.

If you wanted a relation to your PO then you have used the return process to return the 20 kg or cancelled the GR and redo it with 980 kg.

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Former Member

Yes, user made a mistake and posted via MIRO instead of FV65. Now there is no matching entry to balance the credit memo in GR/IR. Do you mean to reverse 551 and then reverse GR and re do GR with 980 KG?

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why reversing 551? It has nothing to do with your PO and invoice and credit note.

If you want get your financial postings in balance then you have to reverse your MIRO credit note for 20

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Former Member
Jürgen L

we cannot reverse the credit note anymore. that is the problem. will MR11 be able to rectify this?

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try it. it can be can cancelled with MR11SHOW if you you are not satisfied

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Former Member Aug 12, 2017 at 02:56 AM
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yes, it works. thank you. an entry with the same amount is created in the GR/IR account and another one in the PPV account.

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