Versions

[former_member230675]

Hi Experts,

I hereby request all the experts to kindly give the details for one of the basic and important area of PS, Versions.

How is the versions works in PS

What are the set up required to configure these Versions.

Please also explain the different versions:-

Such as

(1) Plan versions,

(2) Project versions

(3) Selection versions,

(4) Progress Versions,

(5) Simulation versions.

Thanking you in Advance.

Best Regards,

Abdul Khader

[Former Member]

Abdul,

In the Project System, a distinction is made between the following versions

-Status-dependent versions

When you change a system status or user status, the system writes a

status-dependent project version in PS. See note 529634

-Time-dependent versions (or project versions)

It is created on a specific date in Transactions CJ01,CJ02, CJ2D, CJ20, CJ27, CJ2B, CN41, CNS41 or CN72. It is used to keep a snapshot of the project in that specific moment

-Simulation versions

Equivalent to time dependent version but with the possibility to edit them and perform transfers between the operative and simulation. Simulations are created using CJV1, CJ20N or CJV4 and deleted with CJV5

-Plan version or CO Version

Intended for cost and revenue planning. They are created and maintained SPRO under Controlling > General Controlling > Organization > Maintain Versions. Please refer to CO for further details

-Progress Version

It is a CO version uses only in progress analysis. You use it to stipulate the parameters that control how the POC and Earned Value are calculated. You can maintain it in SPRO under Project System > Progress > Preogress analysis > maintain Progress Version

There is no such thing as a selection version. Maybe you are referring to a selection variant???

Hope this helps!

Regards

Martina

[former_member230675]

Hi Martina,

Thank you very much for your detailed answer.

Just let me brief what I have understand from your reply:-

Versions are creating to check the status of the project during a period, which can be viewed at a later stage...

Status versions can be created automatically:-

Project Versions to be created manually..

Progress Versions are set in IMG only to monitor the EVA / Project Progress.

-

---

Could you kindly elaborate on Plan Versions:-

Suppose we plan the cost on Version "0".

After that updated or planned again in Version "1"

What will be the effect:-

How system do RA .

Thanking you in advance.

Best Regards,

Abdul

Message was edited by:

abdul khader

[Former Member]

Adbul,

We are talking of two concepts here:

-on one side, the status, time-dependent and simulations

-on the other progress and plan versions.

They are all called versions but we have two different concepts.

The first ones are used to keep a snapshot of the project in a specific moment which can be viewd at a later stage as you mention.

Progress and plan versions are CO versions. These are used to group plan and

actual data (i.e, costs). Different planning versions mean different planning scenarios based on different planning assumptions.

The data for the most likely version in planning normally appears in

version 000. The plan data you enter here forms the basis for

calculating plan prices for activity types and determines the rates by

which you allocate activities in actual. Version 000 also holds all

actual data postings. The plan and actual data for version 000 serves in

plan/actual comparisons and in variance analysis.

For further info on CO versions, I suggest you to search in the CO forums...

Thanks

Martina

[former_member230675]

Hi Martina,

Thank you very much for the detailed clarification.

...........................

I hope I should have got some more expalanation and examples on CO versions..!!!!

Best Regards,

Abdul Khader

[former_member230675]

Hi,

In the Phrase : "Progress and plan versions are CO

versions."

Progress Version is what you found:

"-Progress Version

It is a CO version uses only in progress analysis.

You use it to stipulate the parameters that control how the POC and Earned Value are calculated. You can maintain it in SPRO under Project System > Progress > Progress analysis

Progress Version is what you use to Weigth the activities.

They would be MenHours (MH), Cost, Refinery Points Methods (a mix of MH, difficult, and Risk), or raw

Weigth. You can mix the progress version in an Activity. For ex.: Eng. is usually weigth with MH, but

some clients need to use Cost "and MEH", then you can use both Progress version, but you need to report one

by one, never mixed.

Project simulations are versions of the project that you can edit in the project planning board.

The idea is to test your options and compare costs, dates and capacity requirements without creating or

changing an operative project.

n

For example, you might create a simulation in the quotation phase. Then, at a later point in time (when

the customer actually places the order, for example), you can convert the simulation into an operative

project (i.e. create the project) (1).

n

You can save operative projects (or parts of them) as simulation versions (2).

You can have several parallel versions for one project at the same time. These means that you can test

out different options during the course of the project.

n

If you change a version, you can incorporate these changes into the operative project (3).

n

An error log is created when you transfer data for this purpose. This log tells you whether data was

actually transferred, and shows you any messages that were issued by the system during the transfer. If

the data could not be transferred, you can use the log as a reference point for correcting errors.

n

When you transfer operative projects into versions and vice versa, the following objects are copied:

work breakdown structures, networks, activities, activity elements, relationships, subnetworks,

milestones, materials (but not reservations or purchase requisitions), documents, PS texts, capacity

requirements, costs and revenues (from the quantity structure in the networks, costs and revenues

planned manually, actual costs and revenues).

Enter the following data in the selection screen:

Field Name Value

Project

T-200##

Plan version

0

To fiscal year

Two years from now

Leave other fields as they are

When you enter the original budget, you can enter

budget values manually for each WBS element.

You can use the cost planning data in any plan

version as a template to copy from.

Tnx.

Abdul

[Former Member]

Hi,

How to access easy cast planning in Versions ? Is there any alternate method to save ECP in version ?

Rgds

[former_member201206]

Hi Rasam ,

The ECP does not support the project version. Only operative and simulation are supported for ECP.

Kind regards,

Zhenbo

[former_member230675]

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