Email notifications in internal MDM system

[Former Member]

Hi Folks,

I need some inputs regarding email notifications .

Scenario's are

( 1) When user will import data from import manager to data manager.

User having Business Expert Roles will automatically get email ststing numbers of records are imported to data manager and same from data manager to Syndicator.

I know we can configure with help of XI interface email notification to various destination systems inbox(R/3, SRM) once master data is syndicated from MDM to various destination systems.

But i am looking for email notifications internally in MDM and this is not inline with MDM workflows.

Do MDM have any Inbox facility as R/3 system have .

Thanks in much advance.

Rohit

[Former Member]

Hi,

If you want to trigger Notification mail as soon as the records are Imported folow the below steps

1. Create a workflow as below.
2. 
3. Select the Trigger action as "Record Import"
4. Set the Autolaunch property to "Immediate"
5. Select the created workflow in the Import manager configuration option from the path :Configuration -> Options ->Checkout/workflow->(Select created workflow)

Now as soon as the records are imported through Import manager, the workflow will be triggered and a notification will be triggered.

Rgds,

Prasad

[Former Member]

Hi Gana,

Thanks for your reply, this is exactly how I setup the workflow, but to what i understand that the email notification step will trigger only if the no one accept the process step within a time period. I've tried to set the acceptance job as 0 hours, but it seems does not send email immediately. Have you tried this method? or just hypthetical assumtion?

[Former Member]

Hi,

I do not have a system right now, ill confirm once i get the system.

Rgds,

Prasad

[michael_theis]

Hi Rohit,

the only way to send eMails in MDM is using the workflow.

BR Michael

[Former Member]

HI,

As per my understanding workflow only works in data manager .

I am looking for the email if i have imported 10 vendor master for further step(data manager) at that time user with business expert roles should get email stating new 10 vendor are ready for the further process.

Please let me know how it works with workflow because for trigger in work flow should start from data manager.

Please let me know.

Thanks in much advance.

Rohit

[Former Member]

Hi Rohit,

This is what I ahve understood " As soon as you import 10 vendor records, you want to notify the business experts that the records are ready for further process "... correct me if am wrong....

This is possible with following step by step solution:

1. Go ahead and create an workflow in the data manager with simple steps...

Start->Process->Notify->Stop

2. where Process step dont do anything...

3.Concentrate on the Notify step to intimate the Business experts..

4. The very important step is, Change the value of the Trigger Action into "Record Import" - you find this under Record detail.

Hope this should solve your issue...

please feel free to revert to me for further claifications..

thanks

Alexander

[michael_theis]

Hi Rohit,

in addition to Alexander's proposal, you could use the workflow for further processing of the data as well. If your Business Experts should match the incoming data, you could add a Match Step after the Notify, and so on.

If you import your data with the Import Manager, you can even use your Import Map to invoke the Workflow. Therefore open the Configuration Options of the map and search for the Workflow option. You can select a Workflow that is directly triggered by the import.

BR Michael

[Former Member]

Hi Alexander,

For your proposal, what I understood is that in workflow, for email notification there is a time constraint, which means that if the process wasn't accepted by appoint user within a time phase(1 hour - 1week), then the system will trigger the email notification mechanism. Does this process you proposed trigger the email notification immediately? because you specifically mentioned that do not change any settings in the process step, does this operation satisfy my request. This request is exactly what I am looking for, trigger the email notification immediately without time constraint. Thanks!