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Access right restriction in project management

Jul 31, 2017 at 03:12 PM


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Dear Experts,

Is it possible to restrict access right in SAP ByDesign in Project management work center, that each project manager can see only projects which is responsible for? All projects would be visible only for CEO.

Any advices how to manage this?

Thank you for help in advance.



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Otfried von Geisau
Jul 31, 2017 at 04:11 PM

Hi Marian,

The access control list for projects is based on access context 1001 - Project Management. The access context contains the user IDs of the person responsible for the project meaning you can restrict the access by this user ID.

This means that if you wanted me to see (but not change) the projects that you are responsible for, my business user has to be enabled for - e.g. - work center view PRO_PROJECTS. Here,read access has to be granted to me for your business user's user ID whereas write access has to be denied.

Now, concerning your question, you could, e.g., introduce two business roles in the work center view "Business Roles" in work center "Application and User Management":

  • Name (e.g.) PM_SELF: Choose the work center views that you want the project leads to see.
    As one example, work center view PRO_PROJECTS contains the projects OWL and lets you open the project UI.
    For this - and the other relevant work center views - restrict both read and write access to restriction rule "01 - Restrict to Employee".
    Assign this role to all project leads.
  • Name (e.g.) PM_READ_ALL. Choose the work center views that you want the CEO to see and leave "Read Access" "unrestricted" and set "Write Access" to "No Access".
    Assign this role to the CEO.

Best regards

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Hello Otfried,

thank you very much for help.

Best regards,