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Maintenace Cost Charge to Vendor for Rental Equipment

Dear All,

I am having below business scenario to map in SAP. Need your advice to map the same.

We are having rental equipment. Business wants to maintain this rental equipment in SAP for tracking purpose. This equipment will be on rent for long term basis and payment will be done to the vendor on monthly basis for agreed rate. During, operation if any maintenance requirement comes it will be handled by inside team based on the urgency of time. All expenses (material+labor) for such maintenance done by the own team, business want to book on a maintenance order created for that equipment. During end of the month, this total cost of maintenance finance wants to charge to the vendor as a debit note. Means, during monthly payment to the vendor, they will deduct this cost and make balance payment to the vendor.

Kindly advise me how we can map this scenario in SAP in plant maintenance.


Atul Rajmane

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1 Answer

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    Former Member
    Jul 31, 2017 at 02:53 PM

    Hi Atul,

    The Maintenance order against the equipment can be set up as a service order. Service Material can be created in the system which support the way debit memo needs to be generated and also supports the summarization based on labor and material cost. A DIP Profile can be configured in the system which meets the requirement of the debit memo. for example define the labor cost element against a service material, define cost elements set up for relevant material against the service materials.

    The Config which can be required are

    1)Maintenance and service processing -> Basic settings -> Quotation creation and billing service orders -> Profile for quotation creation, billing and result analysis key

    2) Maintenance and service processing -> Maintenance and service order -> Functions and setting for order types -> credit limit check, sales document type for order types.

    Once the relevant config and master data set up is complete DP90 transaction will help you generate a debit memo against the service order based on the labor and material cost incurred on the service order.

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