Duplicate Invoice

[Former Member]

Hi,

We are using 4.5B version. I know in the 4.6 c and all other furthur version has option to set check for Duplicate Invoice.

How we can do it on 4.5b? Is there any functionality available or is there any way we can avoid duplicate invoices?

Your time and help will really appreciate.

Thanks & Regards,

Niki Shah.

[former_member188826 · Accepted solution]

Please refer to note 305201.

It appears that the function is there but not customisable. It applies for invoices but not for credit memos. However if you need for credit memos as well there is note to apply.

Some relevant text in that note are here:

Functions up to Release 4.5B:

The check for duplicate invoice entry should prevent invoices or credit memos from being entered twice by mistake and (for invoices) from being paid twice. During the entry, a check is carried out whether the invoice or credit memo has already been entered.

Depending on the entry in the "Reference" field, the system carries out one of the following two checks:

1. In the current invoice/credit memo, if a reference number was specified, the system checks whether an invoice/credit memo has already been posted that matches all of the following attributes:

Company code

Vendor

Currency

Document date

Reference number

2. In the current invoice/credit memo, if no reference number was specified, the system checks whether an invoice/credit memo has already been posted that matches all of the following attributes:

Company code

Vendor

Currency

Document date

Amount in document currency

Depending on the system setting, the system displays a warning message or an error message if an invoice/credit memo is found that matches all the relevant attributes.

[former_member197269]

Hi Niki,

in T.code OB23 ; select accounting > under Company code data >> Payment transaction>> make the filed as req for Double invoice validation

this will make check vendor dup invoice as mandatory filed.

Hope this helps.

Please assign points as way to say thanks

[Former Member]

Hi Niki

If u are talkin abt vendor invoices, u can put a check on the "Duplicate Invoice" box in the Vendor master. By doing this, the system will give u a prompt if u enter a duplicate invoice.

Cheers