Corrective action & preventive action

Dear Gurus;

I am working on a scenario where, after every 5 breakdowns in a month on a Equipment, system should prompt to create a corrective action report or preventive action report.

Or in second scenario, If the breakdown time for a equipment is more than 30 Hours in a month, system should prompt to create the corrective action or preventive action report.

How can I map this? Also where can I maintain the report?

Thanks & Regards

Hemant