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How to approve Trips from SAP business workplace?

Jul 19, 2017 at 07:49 AM

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Former Member

My responsibility is to approve Trip Data in SAP. Employees complete their trips and then claim the reimbursement through SAP. Then their relevant managers approve their trip. Finally the trip comes to my work list (SBWP) for finance approval.
Employees send me all the hard copy bills along with the supporting documents. I take one hard copy bill, check whether its in my work list or not , then I approve the bill. I don't approve the trip without the hard copies.
Now the issue is their are thousands of claims on a regular basis and I need to manually search for every trips. Is their any easier/efficient way to do this?

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2 Answers

Anjan Paul Jul 20, 2017 at 09:11 AM
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Hi,

SBWP is design for your requirement. First check the similar trip task in SBWP -> workflow -> Group according to task. Here you will find all trip related workitem together. Then you check the attachment in preview section.

Then check Settings -> Workflow settings -> personal settings. There check the check box 'Transfer of Execution to Other Work Item Possible'. Then select the workitems which which you have to approve together using CTRL key. And click on Execute.

Then do the same thing for Reject together .

Thanks

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Lukas Weigelt Jul 19, 2017 at 10:13 AM
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The way I understand it, this is an organizational problem, not a technical one. Is there no way for the employees in your company to attach the "hard copies", e.g. in scanned, digital form, to the trip? That's what the Generic Object Services are for, after all, which are also accessible in the business work place. Using paper-based information in parallel to the digital business process kind of reduces the overall business process to absurdity IMHO.

Cheers, Lukas

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