Steps for creating Automatic PO ???

[former_member562193]

Hi,

Can anyone tell what and all steps are there for creating Automatic PO apart from checking the 'Automatic purchase order' indicator in both the Material Master and Vendor Master and Creating Info Record for these?

Thanks.

[Former Member · Accepted solution]

Hi Lucky,

After maintaining all the master data as specified by you.

Goto T-Code ME59 enter Pur Group, purchase organization & other details if required under new purchase order tab click on per company code & execute purchae order will be created & PO number will be given by the system.

Regards

[former_member562193 · Accepted solution]

Hi Ranganath,

I already tried that and the system says "No suitable purchase requisitions found" ?

Thanks.

[Former Member · Accepted solution]

Hi Lucky,

cross check with material master & vendor master for the tick auto PO, & also make sure you have all master data PIR, & source list & in PIR you have maintained price.

Lucky when system is telling no Requistion available i think you are trying to created with reference to PR.

Regards

Message was edited by:

Ranganath Mysore

[former_member562193 · Accepted solution]

Hi

PIR and Source List with fixed Vendor already made but still the same message "No suitable purchase requisitions found".

Thanks.

[former_member562193]

Issue resolved partially.

[former_member214648]

Double click on the details button to the left of the red error box and the system should give you details of why it could not convert the PR

[former_member562193]

Hi Tracey,

That's what I tried later and the details shows Validity Start and End Dates in PO not entered.

I checked in the PO Screen Layout in Field Selection for the PO Doc Type in SPRO and there the Validty Start and End Dates are set as optional.

Can you tell where else can Validity Start & End Date be made as optional ???.

Thanks.

[former_member214648]

Hi Lucky

See Stephen's answer to your other question.

[former_member562193]

Thanks Tracey, I am checking on that now.

[Former Member]

Hi

Please check cooly step by step.Apart from the other please check :

1.PR released or not?

2.Whether check GR based IR is mandatory or not ? If mandatory , please pass same thru info record.

3.Please check the input selection parameters of ME59N.

Regards

Ramakrishna

[former_member562193]

Hi,

I have checked the following:-

1. Automatic PO option checked in Material Master and Vendor Master.

2. Infor Record and Source List also created.

3. Source of Supply assigned in PR.

4. PR not subjected to any Release Strategy.

5. Parameters set in ME59N are Pur Grp, Pur Org, Vendor, Plant, Per Company Code checked, Set PReqs to "Closed" - 1/Blank, PR # and also tried with their various combinations.

Still the error "Requisition could not be converted" in ME59N.

Thanks.

[Former Member]

ensure that you have maintaine dprice in info record...otherwise it will not work..

[rwarri1]

Are you able to convert the PR to PO sucessfully with ME21N ?

[Former Member]

Hi Rajesh,

Will you please tell me how convert the PR to PO sucessfully with ME21N ?

I am having three fields(values) on PR which i need to copy TO PO screen.

PLease help me this is urgent.

Message was edited by:

Siddhesh Pathak

[rwarri1]

Lucky,

In your purchase requisition, go to the "source of supply" tab and check if a source is assigned. If no, click on "assign source of supply" and assign a source.

Cheers !

[former_member562193]

Hi,

Vendor is assigned under Source of Supply tab in PR. When executed in ME59N system gives error "Requisition could not be converted" ?

Is there anything to be done on SPRO ?

Thanks.

[Former Member]

Hi Lucky,

then you tick the check box " per requisition " under NEW PURCHASE ORDER TAB & enter that PR number under PR Tab below Other parameters & execute.

Regards

Rang

[former_member562193]

Hi Rang,

I have tried this but still the same error ?

There is something else which I might be missing?

Thanks.

[Former Member]

Hi,

You have to maintain the source list for material and vendor,select as a fixed vendor, use in material planning as a 2-Record relevent to MRP,Schedl lines generated automatically.

Procede by ME59N for creating Purchase Order from requisition.

Rewards if helpful..

Regards

Sanjay L

[Former Member]

Hi

Apart from the steps u have mentioned Source List shall be maintained for the nominated vendor which was shown in either the Outline Agreement or Purchasing Info Record.If you're not using a source list or automatic creation of PO, you may need to assign the requisition to a purchase information record using transaction ME56. Then it should appear in ME58.

Regards

Yogesh

[Former Member]

Hi

1.You have to maintain source list and select the fixed indicator against the vendorfor fixing the vendor.

2.Source determination at Purchase Requisition.

3.Run ME59N based on input selection parameters to restrict the selection of PRs.

Regards

Ramakrishna